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Sauk Valley Community College Human Resources

Job Descriptions

Campus Job Descriptions

JOB DESCRIPTION

Job Description Listing

TITLE:

AmeriCorps Office Assistant

SUPERVISED BY:

DEPARTMENT:

AmeriCorps

GRADE:

Support - Grade 2

CATEGORY:

Part-time (grant funded - 10-15 hrs)

STATUS:

Non-Exempt

FUNCTION OF THE JOB:

Assists the AmeriCorps office with recruitment and training of AmeriCorps members; planning and implementing events; maintaining a proper tracking system of member participation and activity reports.

DUTIES AND RESPONSIBILITIES

  1. Support and adhere to the guidelines of the AmeriCorps program in accordance with the program director and member handbooks.
  2. Attend State training pertaining to job responsibilities, as appropriate.
  3. Maintain open communication with the program director.
  4. Maintain program confidentiality.
  5. Follow up on potential member references.
  6. Maintain current and accurate member records in accordance with program requirements.
  7. Enter required performance measurement data on OnCorps in a timely manner.
  8. Operate banner system to access course information.
  9. Maintain calendar for office and program director.
  10. Monitor member paperwork, timesheets, and activity reports; follow up as needed.
  11. Assist with member recruitment, selection, and the enrollment.
  12. Assist with planning, scheduling, and implementing training and meetings.
  13. Assume all other reasonable professional duties and responsibilities as assigned by the program director.

ESSENTIAL FUNCTIONS:

  1. Must be able to communicate by telephone and e-mail on a daily basis.
  2. Must be able to provide verbal/visual presentations of various aspects of AmeriCorps as required.
  3. Must be able to operate computers and basic office equipment.
  4. Must be organized with attention to detail.

PERSONAL INTERACTION:

Frequent contact is made with all levels of College personnel, students, and outside organizations in relation to routine departmental services and duties and in providing appropriate assistance and information as requested.

SUPERVISION EXERCISED:

None

REQUIREMENTS:

High school diploma or GED with 1 year of experience required; associate’s degree is preferred. Experience with computer spreadsheets and word processing required. Must have strong communication skills and the ability to work in a fast paced environment.

Revised:

7/9/12; 11/14/14

TORT LIABILITY STATEMENT:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)


This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.