Sauk Valley Community College

an institution of higher education that provides quality learning opportunities to meet the diverse needs of its students and community

Documentation Guidelines

Disability documentation is required of all students registering with the Disability Support Office (DSO). The documentation must demonstrate a clear and convincing need for the academic supports requested. Students with disabilities must provide the Disability Support Office (DSO) with documentation that meets the guidelines established by this office and in compliance with Sauk Valley Community College policies. These policies were created to validate the presence of a disability as established under section 504 of the Rehabilitation Act of 1973 and in accordance with the Americans for Disabilities Act as amended. The documentation is useful in determining appropriate accommodations that provides access and educational supports. If the disability is fluctuating or progressive updates to the documentation may be required in anticipation of future academic supports. Disability documentation is maintained by the DSO staff and is housed separately from academic records.

Learning Disabilities:

  • A comprehensive psycho-education test battery using adult assessment norms such as the Wechsler's Adult Intelligence Scale (WAIS-III) or the Scholastic Abilities Test for Adults (SATA).
  • The written diagnostic report should include:
    • Clear diagnostic statement
    • The full diagnostic report including all standard and subtest scores
    • The credentials of the evaluator
    • Current function limitations due to disability
    • Recommendations of the evaluator
  • Any past IEP, SOP or 504 documents if applicable

ADD/ADHD:

  • A diagnostic report from a licensed medical professional within the last three (3) years that must include:
    • Must state the DSM diagnosis
    • Functional limitations due to disability
    • Current medications
    • Credentials of diagnostician
    • Date of last evaluation
  • Any past IEP, SOP or 504 documents if applicable

Psychological/Psychiatric Disability

  • Written report with DSM diagnosis from a licensed psychologist or psychiatrist that must include:
    • Diagnosis
    • Characteristics/level of severity
    • Functional limitations
    • Medications
    • Projected duration
    • Stability or fluctuation
  • Any past IEP, SOP or 504 documents if applicable

Mobility Impairment

  • Written report from licensed medical professional to include:
    • Diagnosis
    • Statement of limitation
    • Projected duration/fluctuation
    • Medications
  • Any past IEP, SOP or 504 documents if applicable

Visual Impairment

  • Copy of most recent eye examination from licensed medical professional to include:
    • Diagnosis
    • Visual acuity for each eye
    • Functional limitations
    • Stability , prognosis
  • Any past IEP, SOP or 504 documents if applicable

Hearing Impairment

  • Copy of most recent audiogram from a licensed clinical professional that includes:
    • Diagnosis
    • Etiology, type and severity of hearing loss
    • Functional limitations
    • When applicable include information regarding speech recognition and use and effectiveness of amplification devices
  • Any past IEP, SOP or 504 documents if applicable

Medical Disability/Chronic Illness

  • Copy of report from a licensed medical professional that includes:
    • Diagnosis
    • Functional limitations
    • Stability/fluctuation
    • Medications
  • Any past IEP, SOP or 504 documents if applicable