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Sauk Valley Community College Human Resources

Job Descriptions

JOB DESCRIPTION

Job Description Listing

TITLE:

Accounts Payable Specialist

SUPERVISED BY:

Controller

DEPARTMENT:

Business Services

GRADE:

CATEGORY:

Full-time Support

STATUS:

Non-Exempt 

FUNCTION OF THE JOB:

Perform a variety of accounting activities involved in the maintenance of accounts payable and general business office functions.

DUTIES AND RESPONSIBILITIES

  1. Responsible for entering invoices and check requests for all funds.
  2. Verify financial accuracy of invoices and initiate correction if necessary.
  3. Coordinate proper approval of requisitions, purchase orders, check requests, and travel reimbursement reports.
  4. Maintain vendor files.
  5. Responsible for preparing federal Forms 1099.
  6. Complete all credit applications for vendors.
  7. Enter journal entries
  8. Responsible for the sealed bid purchasing process.
  9. Maintain college-wide copier accounting allocations.
  10. Responsible for reconciling all credit card purchases and balances.
  11. Responsible for posting deposits for IL Funds.
  12. Audit preparation.
  13. Perform cashiering services.
  14. Responsible for storeroom inventory.
  15. Assist and backup other business office personnel as required.
  16. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

ESSENTIAL FUNCTIONS:

  1. Must understand and support the mission of the community college.
  2. Must have strong skills in customer service.
  3. Must be able to operate office equipment proficiently.
  4. Must be able to work with Microsoft Office products.
  5. Must be able to interpret rules, regulations, policies, and procedures.
  6. Must be able to provide and understand verbal/visual communications with staff and students.
  7. Must be able to work in a team environment.
  8. Some evening hours required.

PERSONAL INTERACTION:

Frequent contact is made with College personnel, faculty, student and the general public in the routine performance of duties and in providing routine department services and duties.

SUPERVISION EXERCISED:

Functional supervision is exercised over designated College work-study personnel.

REQUIREMENTS:

Associate’s degree and one year of accounting office experience or equivalent education and experience required. Knowledge of general accounting principles, experience with computerized accounting software, strong interpersonal skills, and ability to maintain confidentiality of student records required. Knowledge of Banner accounting software preferred.

Revised:

10/8/19

TORT LIABILITY STATEMENT:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)


This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.