Sauk Valley Community College Human Resources

Job Descriptions

Campus Job Descriptions


Job Description Listing


Payroll and Grant Accountant


Vice President of Business Services (CFO)


Business Services




Full-time Professional-Technical




Perform responsible accounting activities involved in general Business Office functions with an emphasis in payroll and grant accounting.


  1. Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  2. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  3. Prepares and maintains accurate records and reports of payroll transactions.
  4. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  5. Identifies and recommends updates to payroll accounting software, systems, and procedures.
  6. Will be dealing with federal, state, and private funding.
  7. Implements, maintains, and reviews compliance with federal, state, and individual grant requirements.
  8. Ensures accurate and timely processing of grant transactions and reporting.
  9. Provide technical and analytical support for the preparation and implementation of individual grant program budgets.
  10. Provide explanations and recommendations for variances from budget and discuss with program personnel to ensure their knowledge and understanding.
  11. Deliver periodic reporting, variance analysis, and reconciliation in accordance with grant requirements.
  12. Provide training to employees/supervisors over payroll and grant functions.
  13. Facilitates audits by providing records and documentation to auditors.
  14. Participate in continuing professional development.
  15. Develop annual goals and objectives in cooperation with supervisor.
  16. Prepare quarterly and annual Federal and State tax filings.
  17. Assume all other reasonable duties and responsibilities as assigned by the supervisor.


  1. Must understand and support the mission of the community college.
  2. Must have strong skills in customer service.
  3. Must be able to operate office equipment proficiently.
  4. Must be able to work with Microsoft Office products.
  5. Must be able to provide verbal/visual presentations to department personnel and the institution.
  6. Must be able to interpret rules, regulations, policies, and procedures.
  7. Must be able to work in a team environment.
  8. Must be able to use various accounting applications.


Maintain regular contact with departments, divisions, and appropriate personnel to ensure that the business services division functions effectively. Frequent interaction and personal contact with students, the general public, outside organizations, and state governing boards pertaining to the division.




Bachelor’s degree in accounting business administration, human resources, or other related field. At least two years accounting experience preferably in a college setting, and demonstrated interpersonal and public relations skills required. Knowledge of general accounting principles, experience with computerized accounting software, experience with Microsoft Excel, strong interpersonal skills, and ability to maintain confidentiality of student and personnel records is required. General working knowledge of GASB.




Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.