Academic Advising / Admissions and Records Work Study

Official Job Description

Academic Advising / Admissions and Records Work Study

Supervised by: Administrative Assistant to Student Services
Department: Academic Advising / Admissions and Records	Grade: Work Study
Category: Work Study	Status: Exempt

Function of the Job

Assist the Academic Advising / Admissions & Records office with general office processes while maintaining confidentially of all student records.

Duties and Responsibilities

General office duties including filing, scanning, and copying and data entry.
Organize and maintain work space/office supplies.
Assist students with accessing College software, online registration, and other general questions.
Make reminder calls for scheduled appointments and informational meetings.
Assist with mailings.
Other duties/projects as assigned by office staff.

Essential Functions

Must display professionalism and confidentiality in all matters.
Must be able to communicate clearly and precisely.
Must be able to use computers.
Must be able to operate basic office equipment.
Must be able to follow directions.

Personal Interaction

Daily contact with College personnel, faculty, students, and the general public in the routine performance of duties and departmental services.

Supervision Exercised

None.

Requirements

Federal Work-Study provides part-time jobs for undergraduate and graduate students with financial need, allowing them to earn money to help pay education expenses.

The program encourages community service work and work related to the student’s course of study. Students participating in the Federal Work Study Program are paid minimum wage and can work up to 20 hours per week. The student is not guaranteed a set number of hours per week.

In order to qualify for the Federal Work Study Program the student must:

be enrolled half-time (or greater) at the College (half-time is 6cr for fall/spring and 3cr for summer),
be enrolled in an eligible degree or certificate program,
be in good academic standing; and
must have eligibility (financial need) as determined by the Free Application for Federal Student Aid (FAFSA).

Revised: 09/01/2014

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

Employee Signature	Supervisor Signature

Date Signed by Employee	Date Signed by Supervisor