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Office Assistant - Adult Education

Official Job Description

Office Assistant - Adult Education

Supervised by: Program Director of Adult Education

Department: Adult Education

Grade: F

Category: Part-time Support (Grant Funded)

Status: Non-Exempt

Function of the Job

Provide customer service and assistance with office duties to support the Adult Education department.

Duties and Responsibilities

  1. Perform general office duties including answering the phone, maintenance of confidential information, providing general information upon request, and copying materials for program staff and students.
  2. Assist with the registration and orientation of new students.
  3. Assist with proctoring student pre and post-tests.
  4. Assist students with scheduling GED tests and proctoring GED Ready practice tests.
  5. Track and record student test completions.
  6. Track the return of materials loaned to students.
  7. Schedule student meetings with Program Director.
  8. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor. 

Essential Functions

  1. Must understand and support the mission of the community college.
  2. Must have strong skills in customer service and possess good verbal and written skills.
  3. Must be able to operate office equipment proficiently.
  4. Must be able to work with Microsoft Office products.
  5. Must be able to interpret rules, regulations, policies, and procedures.
  6. Must be able to work effectively in a team environment.

Personal Interaction

Frequent contact is made with all levels of College personnel, students, volunteers, and general public in the routine performance of duties and in providing routine departmental services and duties.

Supervision Exercised

No supervision required. 

Requirements

High school diploma or GED required. Must have good communication and human relations skills. 

Revised: 09/15/2025

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor