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Sauk Valley Community College Human Resources

Job Descriptions

JOB DESCRIPTION

Job Description Listing

TITLE:

Payroll Specialist

SUPERVISED BY:

Controller

DEPARTMENT:

Business Office

GRADE:

CATEGORY:

Full-time Support

STATUS:

Non-Exempt 

FUNCTION OF THE JOB:

Perform a variety of accounting activities involved in general business office functions, emphasis on preparation of payroll.

DUTIES AND RESPONSIBILITIES

  1. Responsible for preparation of bi-weekly payroll for all college employees.
  2. Ensure proper account assignment of earnings and deductions, verifying amounts and proper authorization.
  3. Verify accuracy of new and revised employee changes, and monitor garnishment orders.
  4. Prepare monthly, quarterly, and annual federal and multiple state payroll tax forms.
  5. Conduct semi-annual audits of all payroll records.
  6. Assist with verifying accuracy of W-2’s.
  7. Print, verify, and mail accounts payable checks.
  8. Allocate departmental printing costs.
  9. Provide front line services including correspondence, mail, preparation of reports, public relations, and maintenance of confidentiality.
  10. Prepare monthly board reports.
  11. Assist with preparation of account reconciliation.
  12. Assist with reconciliation of grant expenditures.
  13. Ensure accuracy with bookstore billing to student accounts.
  14. Maintain inventory of letterhead and envelopes for the College.
  15. Assist and backup other business office personnel as required.
  16. Perform cashiering services
  17. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

ESSENTIAL FUNCTIONS:

  1. Must understand and support the mission of the community college.
  2. Must have strong skills in customer service.
  3. Must be able to operate office equipment proficiently.
  4. Must be able to work with Microsoft Office products.
  5. Must be able to interpret rules, regulations, policies, and procedures.
  6. Must be able to provide and understand verbal/visual communications with staff and students.
  7. Must be able to work in a team environment.
  8. Must be able to work evenings as required.

PERSONAL INTERACTION:

Frequent contact is made with College personnel, faculty, student and the general public in the routine performance of duties and in providing departmental services and duties.

SUPERVISION EXERCISED:

Functional supervision is exercised over designated College work-study personnel.

REQUIREMENTS:

Associate’s degree and one year of responsible accounting office experience or equivalent education and experience required. Knowledge of general accounting principles, experience with computerized accounting software, strong interpersonal skills, and ability to maintain confidentiality of payroll and student records required. Knowledge of Banner accounting software preferred.

Revised:

10/8/19

TORT LIABILITY STATEMENT:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)


This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.