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Human Resources Specialist - Recruitment & Training

Official Job Description

Human Resources Specialist - Recruitment & Training

Supervised by: Director of Human Resources

Department: Human Resources

Grade: H

Category: Full-time Support

Status: Non-Exempt

Function of the Job

The Human Resources Recruitment & Training Specialist supports the mission of the college by leading recruitment, onboarding, and training initiatives. This position manages the full cycle hiring process, ensures compliance with employment regulations, develops, and delivers training programs, and supports employee onboarding and professional development. The role serves as a key point of contact for applicants, new hires, and employees, ensuring a welcoming, inclusive, and supportive workplace.

Duties and Responsibilities

Recruitment & Onboarding

  • Lead the full recruitment cycle for the college, including job postings, advertisements, and applicant tracking.
    • Post positions, advertises on various media sources, handles correspondence with candidates, and makes offers of employment.
    • Screen applications, coordinate interviews, prepare candidate materials, and support search committees.
    • Coordinates travel reimbursement for candidates, when applicable. 
    • Ensure search committees have completed interview training.
  • Conduct background checks, verify credentials, and ensure all onboarding paperwork is complete and compliant.
  • Provide benefit and college overview to new hires and ensure smooth integration into the college community.
  • Maintain applicant tracking system and recruitment records in compliance with federal, state, and institutional requirements.
  • Conduct exit interviews and track recruitment metrics for reporting purposes.
  • Send out 90-day evaluations and track compliance.
  • Participate in maintaining salary ranges and schedule regrades.

Training & Development

  • Coordinate college-wide employee training, including mandatory compliance-based programs (e.g., Title IX, harassment prevention, DCFS).
  • Schedule and register faculty and staff for required and optional professional development sessions.
  • Facilitate training sessions as needed, including leadership development and onboarding programs.

HR Support & Administration

  • Process tuition reimbursement requests and in line with the college's benefit policy.
  • Maintain accurate and confidential employee personnel files.
  • Provide employment verifications and process Public Service Loan Forgiveness forms.
  • Manage the "Sauk Serves" program.
  • Post HR News updates on FAST.
  • Prepare Board action items and support HR reporting requirements including EEO and compliance audits.
  • Ensures faculty and staff operating a bus transporting student has completed and passed drug-screening requirements.
  • Assist with HR events, recognition programs, and other departmental projects.
  • Perform general office duties such as correspondence, scheduling, and record keeping.
  • Participate in the college by serving on a committee(s).
  • Order supplies for the department.

Essential Functions

  • Commitment to diversity, equity, and inclusion in recruitment and training practices.
  • Strong interpersonal skills to effectively interact with applicants, employees, and leadership.
  • Ability to cultivate an engaging and supportive learning environment.
  • Adaptability, problem-solving, and service-oriented mindset.
  • Ability to manage sensitive issues discreetly and maintain professional relationships.

Personal Interaction

Frequent contact is made with all levels of College personnel, the general public, and outside organizations in relation to routine departmental services and duties and in providing appropriate assistance and information as requested.

Supervision Exercised

No supervision required.

Requirements

  • Bachelor's degree in Human Resources, Business, or related field required; Associate's degree with significant HR experience may be considered.
  • HR experience, with emphasis in recruitment, onboarding, and training a plus.
  • Knowledge of recruitment best practices and employment laws.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with ability to manage multiple priorities.
  • Commitment to confidentiality, sound judgment, and the mission of community colleges.

Revised: 09/15/2025

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor