Sauk Valley Community College Human Resources

Job Descriptions

Campus Job Descriptions


Job Description Listing




Dean of Student Services


Student Services




Full-time Professional-Technical




The Registrar acts as a central communication resource for academic and policy information related to student records management. The Registrar is responsible for the maintenance and integrity of the academic records and oversee the graduation process.


  1. Organize and prepare for commencement, including rehearsal, preparation of commencement programs, and distribution of diplomas. Evaluate and certify graduates; order diplomas; prepare certificates, correspondence, and waivers.
  2. Coordinate annual audits (i.e., ICCB and North Central).
  3. Serve as a point of contact for issues pertaining to FERPA.
  4. Provide necessary enrollment reports to college officials, outside agencies and auditors.
  5. Manage issuance of official and unofficial transcripts, and enrollment verification information.
  6. Responsible for class roster notifications to faculty, recording of deficiencies and final grades, and assisting in resolution of registration discrepancies.
  7. Create, maintain and update procedure documentation manual as it relates to records.
  8. Certify all athletic eligibility and track individual athletes throughout the school year.
  9. Safeguard student information in accordance with relevant privacy laws, including the Family Educational Rights and Privacy Act (FERPA) and Student Right to Know.
  10. Supervise the records analyst with review, evaluation, and processing of high school transcripts including entering ACT, SAT and college placement test scores into the BANNER system.
  11. Build and maintain the academic terms in the Student Information System and maintain the Degree Works program. Assist with managing all updates to the student information system pertaining to students’ personal and academic data, such as registration, grades, grade changes, personal information and academic achievements.
  12. Serve on curriculum committee.
  13. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.


1. Must understand and support the mission of the community college.
2. Must be able to communicate effectively in person, by telephone, and electronically on a daily basis.
3. Must be able to provide and understand verbal/visual/e-mail orders and presentations from supervisor and to the general public.
4. Must be able to proficiently operate computers and software.
5. Must be able to operate basic office equipment.
6. Must be able to work in a team environment.
7. Some evening hours required.


Frequent contact is made with College personnel, faculty, students, and the general public in the routine performance of duties and departmental services.


Administrative and functional supervision is exercised over designated College work studies and the Records Analyst.


Bachelor’s degree and five (5) years of experience in a college setting or equivalent education and experience is required. The candidate must possess strong communication and customer service skills with the ability to listen and respond to inquiries with clear and concise directions. Functional experience with an enterprise resource planning (ERP) system, BANNER preferred.




Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.