Admission Policy

Sauk Valley Community College provides a wide range of learning opportunities to meet the various educational needs of students from diverse backgrounds. Sauk is an open enrollment institution and welcomes all that may benefit from its courses and programs of study.

The College has tailored its instruction to serve those with a high school diploma or its equivalent. The College may, at its discretion, admit persons in high school who are under the age of 18 that meet established criteria and have permission from appropriate high school personnel, parents/guardians, and Sauk personnel. (See Dual Credit Enrollment students.)

The College does not guarantee entrance into all courses or programs of study. Entrance into specific programs may depend on other criteria such as age, evidence of language and mathematics skills, and space availability. Also, students may be required to complete specified prerequisites prior to enrollment in certain courses or programs. Counselors and academic advisors are available to assist students in determining an appropriate sequence of courses or program of study.

The College reserves the right to limit enrollment because of space or budget restrictions, to establish selective admission requirements, and to give preference to residents of the District.

Sauk Identification Numbers

Sauk Valley Community College provides a Sauk identification number to each student for college identification and administrative purposes. A Sauk identification number is issued after the student information form is processed by the Office of Admissions and Records. Students will be notified by mail of their Sauk identification number. This number will be used for all transactions at Sauk Valley Community College.

SOAR (Sauk Online Access to Records) 

SOAR is Sauk Valley Community College's online record system that students may access with a Sauk ID number and a personal identification number. Students are able to access records anywhere as long as Internet access is available. Students can view  personal information, grades, class schedule, billing information, financial aid information, and unofficial transcripts. Returning students may register for classes online with counselor or academic advisor approval.

Steps to Registration

1. New Students Planning to Complete a Degree or Certificate
   
   1. Submit to the Office of Admissions and Records a Student Information Form. Forms are available at the College, and on the College website www.svcc.edu/soar
   2. Submit appropriate transcripts (i.e., high school transcripts, GED scores, and all college/university transcripts from institutions previously attended). All transcripts must be submitted directly to the Office of Admissions and Records. Students submitting college transcripts should also file a Transcript Evaluation Request form in the Office of Admissions and Records. This form is available on the College website at www.svcc.edu  Transcripts must be delivered in a sealed envelope.
   3. Complete a placement test. To assist students in choosing appropriate courses, new students (full-time or part-time) must complete placement testing in English/language arts and math. Contact the Counseling Office, 815/835-6354, for placement test options. Contact the Testing Center, 815/835-6530, to arrange a testing time. Students that have completed college level courses, ACT, or advanced placement examinations may have already satisfied portions or all of the testing requirements.
   4. Meet with a Sauk counselor or academic advisor to discuss placement test results and course/program requirements. To schedule an appointment, contact the Counseling Office, 815/835-6354.
   5. Register for classes through the Office of Admissions and Records: Guidelines for registration can be found in the Office of Admissions and Records or at www.svcc.edu/soar
   6. Pay Tuition and Fees at the Business Office or online at www.svcc.edu by a specified date. Students may pay by cash, check, credit card, or apply for the deferred payment plan. Students utilizing financial assistance should contact the Office of Financial Assistance, 815/835-6339, before arranging payment with the Business Office. For more payment information, contact the Business Office, 815/835-6267 or visit www.svcc.edu

2. Registration for Returning or Continuing Students:
   Choose one of the following options
   
   1. Counselor or Academic Advisor Pre-Approval: Students should schedule an appointment with a counselor or academic advisor before registration begins to plan courses for the upcoming semester.
   2. Academic Planning Sheets: Students that are following a counselor or academic advisor-approved academic plan can bring a copy of the plan along with a completed registration form to the Counseling Office for approval.
   3. Counselor or Academic Advisor Approval: Students meet with a counselor or academic advisor during the registration period to discuss recommended course work and gain approval to register.
   4. Self-Registration: Students who have met registration guidelines can register online or on campus. Visit www.svcc.edu/soar for registration guidelines.
      
      Pay Tuition and Fees through the Business Office or online at www.svcc.edu by a specified date. Students may pay by cash, check, credit card, or apply for the deferred payment plan. Students utilizing financial assistance should contact the Office of Student Financial Assistance, 815/835-6339, before arranging payment with the Business Office. For more information, contact the Business Office, 815/835-6267 or visit online at www.svcc.edu

3.  Students Enrolling for Personal or Professional Interest
   (Not planning to complete a degree or certificate)
   1. Submit a Student Information Form: Students enrolling in their first class at SVCC will need to complete and submit a Student Information Form to the Office of Admissions and Records. Returning students should already have a completed information form on file.
   2. Placement testing/Counseling: Students wishing to register for any English/language arts course, math course, or any other college course requiring a specific co-requisite or prerequisite, must complete a placement test and meet with a counselor or academic advisor for class approval. Contact the Counseling Office at 815/835-6354 for placement test options or to arrange a time to meet with a counselor or academic advisor. Contact the Testing Center at 815-835-6530 to arrange a testing time. 
   3. Register for Classes: Register for classes through the Office of Admissions and Records during specified dates and times. Students can register on campus or via the Internet (SOAR - Sauk Online Access to Records).                           
      
      Pay Tuition and Fees through the Business Office or online at www.svcc.edu by a specified date. Students may pay by cash, check, credit card, or apply for the deferred payment plan. Students utilizing financial assistance should contact the Office of Student Financial Assistance, 815/835-6339, before arranging payment with the Business Office. For more information, contact the Business Office, 815/835-6267 or visit online at www.svcc.edu

Sauk E-mail Accounts

Students registered for classes at Sauk Valley Community College will be provided with an email account that will be available the day following their registration. All official email correspondence from SVCC will go to their  SVCC email address.

Student Photo ID Cards

Student photo ID cards are available in the Office of Admissions and Records on a walk-in basis, after the 10th day of classes. They will be valid for one year.  When expiration occurs, individuals who are students will be provided a new ID card at the Office of Admissions and Records.  Replacement cards will be available for a fee.

Dual Credit/Enrollment Students

Sauk Valley Community College offers academic, as well as career and technical education, college-level courses to qualified high school students. The Dual Credit program provides the opportunity for high school students to jump start their college education by enrolling in college level courses while in high school.

Dual Credit - Students are concurrently enrolled in high school and college while taking some college classes for high school and college credit.

Dual Enrollment - Students are concurrently enrolled in high school and college while taking some college classes for college credit only.

To take advantage of this opportunity, students must have completed their sophomore year, be at least 16 years old, meet established criteria, and have permission from appropriate high school personnel, parents/guardians, and Sauk personnel. Students requesting to participate in Sauk's Dual Credit/Enrollment program must satisfy the course placement policy by taking the Sauk placement test  or providing Sauk with ACT or SAT scores. Students may register for no more than 12 semester hours in the fall or spring semesters or 6 semester hours in the summer term.

Students participating in Sauk courses will be evaluated as college students and expected to follow the rules and regulations of Sauk Valley Community College. All students will abide by Sauk's Student Rights and Responsibilities. Students enrolled in college-level courses must have appropriate academic qualifications, a high level of motivation, and adequate time to devote to studying a college-level course.

High school students interested in Dual Credit Enrollment should:

1. Meet with a high school counselor to discuss the course options for Dual Credit and obtain the necessary forms.
2. Meet with a staff member in Sauk's Office of Recruitment to register for courses and bring the following:
   - A completed Student Information Form and Dual Enrollment Application and Course Registration Form.
   - A copy of high school transcripts
   - A copy of ACT scores and/or appropriate placement results

Contact either a high school counselor or the Office of Recruitment at 815/835-6421, for more information.

International Students

Any student from another country that wishes to attend SVCC should contact the Student Activities/Cross-Cultural Coordinator prior to making application. Students from other nations seeking admission to the College must:

**All Steps Must be Completed by July 1st for Fall Enrollment; November 1st for Spring Enrollment.**

1. Have completed the equivalent of a high school education;
2. Have a mastery of the English language - score at least 500 on the paper-based test, 66 on the Internet based test (iBT), or 173 on the computer-based version of the Test of English as a Foreign Language (TOEFL);
3. Have on file a Student Information Form for admission;
4. Provide official transcripts, translated into English, from all secondary and post-secondary institutions attended;
5. Provide an affidavit of adequate financial support; and
6. Meet all requirements for admission into the United States as set forth by the department of U.S. Immigration and Customs Enforcement.

International students must normally carry a minimum of twelve (12) semester hours. Enrollment into courses will be determined by placement test scores and personal evaluations. International students will be charged out-of-state tuition. It is possible for some foreign students to be admitted as "International Relations" workers and, therefore, qualify for in-district tuition. International Relations students are required to be sponsored by a resident of the College district.

Veterans Registration

Effective beginning the 2013-2014 academic year, pursuant to Illinois Public Act 098-0316, Sauk Valley Community College will offer service members and veterans the earliest possible enrollment opportunity offered by the college (advance registration).

In order to qualify for this Advance Registration opportunity, the student must not be on hold for any current or previous debt to Sauk Valley Community College, must be a resident of Illinois and must either be:

1. A current service member-a member of any component of the U.S. Armed Forces, including any reserve component, or the National Guard of any state, who is eligible to receive military education benefits (as verified by the Veterans Services Advisor) or;
2. A veteran-a previous service member who has received an honorable discharge, a general discharge or an other than honorable discharge (as verified by the Veterans Services Advisor).

Service Members and Veteran students do not have to be using Veterans Educational Benefits at Sauk Valley Community College to qualify, but must provide the Veterans Services Advisor the necessary documentation to show that they meet either (1) or (2) above. This may include the Member 4 copy of their DD214, a copy of a current Certificate of Eligibility for educational benefits from the Department of Veteran Affairs or other appropriate documentation.

Registration Guidelines

In an effort to promote student success, new degree/certificate seeking students without previously earned college credit must be registered prior to the start of classes. Please contact the counseling office at 815/835-6354 for specific dates/times and registration options.

Class Schedules

A detailed schedule of classes is available prior to each semester on the College's website, www.svcc.edu/schedules 
Schedules will be available for viewing on Monday following midterm of the previous semester.

Fines and Financial Obligations

Students that have financial obligations to the College may not register for the next semester, or obtain a release of transcripts until the financial obligations have been met. Contact the Business Office for more information.

Registration Change Period

During the first two weeks of the fall and spring semesters, students may make changes in their class schedule. During the first week of the semester, students may add and drop classes without prior written consent from the instructor. During the second week of the semester, students must receive written consent from the instructor to add classes; during this period the students can drop classes without instructor consent. Students may change their schedule via www.svcc.edu/soar during the 100% refund period (see college calendar for specific dates) or by visiting the Office of Admissions and Records and submitting a ADD or DROP slip. After the 100% refund period, all schedule changes must be submitted to the Office of Admissions and Records on a ADD or DROP slip. The length of the Registration Change period for the summer semester or a shorter session is prorated (see the Academic Calendar on the college website for specific dates).  Full tuition will be charged for any course added after the designated Registration Change period.

Students that receive financial assistance or veteran benefits should consult the Office of Student Financial Assistance before dropping or adding courses.

Dual Admission

Sauk Valley Community College has a Dual Admission agreement with Western Illinois University. This agreement provides students with the opportunity to gain admission to a four-year university while attending Sauk. Students participating in the Dual Admission program benefit by receiving early notification and advisement from the transfer school while enrolled at Sauk. This program enables students to begin their college career at Sauk, complete a transfer associate degree, and continue their education at the institution to complete their bachelor's degree. For more information, contact the Counseling Office, 815/835-6354.

Sauk Transcripts

Unofficial transcripts of a student's complete academic record may be obtained through the student's SOAR account. Official transcripts may be obtained through the Office of Admissions and Records or through the National Student Clearinghouse, via SOAR. Transcript requests not made through the National Student Clearinghouse must be made in writing. A fee will be assessed for all official transcripts; all unofficial transcripts are free and can be viewed at www.svcc.edu/soar  SVCC has the ability to both accept and send transcripts electronically.

Degree or Enrollment Verification

Sauk Valley Community College has authorized the National Student Clearinghouse to provide degree and enrollment verification. Individuals may print an enrollment certificate from the National Student Clearinghouse by logging into SOAR at www.svcc.edu/soar

Student Records and Confidentiality

The College policy on student records complies with the "Family Educational Rights and Privacy Act (FERPA)." This Act is designed to protect the privacy of education records, establish the rights of students to inspect and review their education records, and provide guidelines for correction of incorrect or misleading data through formal and informal hearings. More specifically, FERPA affords students the following right to:

1. Inspect and review the student's education records within 45 days of the day the College receives a request for access. Students should submit to the Registrar or the Dean of Student Services written requests that identify the record(s) they wish to inspect. Students educational records at the College which the students may request to review are: 1) official college transcript filed in the Office of Admissions and Records, and 2) official student file in the Office of Admissions and Records. Educational records do not include records of instruction, administrative, and educational personnel which are not accessible or revealed to any individual except a temporary substitute, student health records, employment records, or alumni records. Health records, however, may be reviewed by physicians of the students choosing. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected.
2. Request the amendment of the student's education records that the student believes is inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.
3. Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the College in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The Office that administers FERPA is:
        Family Policy Compliance Office
        U.S. Department of Education
        400 Maryland Avenue, SW
        Washington, DC 20202-4605

No one outside of the College shall have access to nor will the College disclose any information about student education records without the written consent of the student. Exceptions are:

• School officials demonstrating a legitimate educational interest
• Schools in which a student seeks or intends to enroll
• Federal, State, and local authorities involved in auditing or evaluating compliance with education programs in connection with financial aid
• Organizations conducting studies for or on behalf of educational institutions
• Accrediting organizations
• Parent/Legal Guardian of a dependent student, as defined by the IRS
• Compliance with a judicial order or subpoena (the College must make a reasonable effort to notify the student in advance of compliance)
• Health or safety emergencies
• Results of a disciplinary hearing to an alleged victim of a crime of violence
• Certain agencies such as the U.S. Attorney General's Office, Secretary of Education, and state education agencies

The following information is designated by the college as public or "Directory Information" and may be released for any purpose at the discretion of the College.

• Name
• Address
• Telephone number
• Full-time/Part-time status
• Major field of study
• Dates of attendance
• Degrees and awards received
• Photographs
• Most recent educational institution attended
• Participation in recognized activities and sports
• Weight and height of members of athletic teams

Currently enrolled students may request to withhold Directory Information by submitting to the Office of Admissions and Records a "Request to Prevent Disclosure of Directory Information" form. A copy of the Act or questions concerning the Family Educational Rights and Privacy Act may be referred to the Dean of Student Services, 815/835-6326. 

Images of Unnamed Students

Students may appear occasionally in photographs and/or videotapes taken by College staff, other students, or individuals authorized by the Marketing Department. The College may use these images without identifying students in various media, including print (view books, catalogs, brochures, and other publications), television, website, and other forms that market SVCC and its programs. No consent or notice is needed nor will be given before the College uses any images of unnamed students taken while at SVCC or SVCC-related activity.

Transfer Credit Evaluation

Sauk will accept credits earned at other regionally accredited institutions. Official transcripts MUST be submitted in a sealed envelope from the college/university. Students must also submit a Transcript Evaluation Request form (found in the Admissions Office or the College website at www.svcc.edu) to the Office of Admissions and Records. Upon complete evaluation, students will be notified in writing of course articulation. For additional information, contact the Admissions Office Records Analyst at 815/835-6327. 

Withdrawal Refund Request:

In keeping with ­­­­­­­­­­­­­­­­­­­­­SVCC Board of Trustee Policy 602.01 "Student Admission, Retention, and Academic Standing," Sauk Valley Community College will consider a petition for tuition refund when the student files a request claiming that the student was unable to complete the semester due to circumstances determined by the college to be exceptional and beyond the control of the student. These may include, but are not limited to: illness or injury of the student of such severity and duration, as confirmed in writing by a physician or licensed mental health professional, to preclude completion of the course(s); death of the student or the student's parents, spouse, child or sibling during the semester; extended, round-the-clock care of an ill relative; or involuntary call to active military duty.

Students have until finals week of the semester for which they are petitioning to file the petition. After finals week, no petition will be accepted. Students eligible for withdrawal may or may not be entitled to a refund.

Circumstances NOT constituting valid reasons for refund, which will lead to a denial:  death of member of extended family or friends, change of work schedule or loss of job, loss of child care, incarceration, loss of transportation, issues involving method of instruction, dissatisfaction with course content, dissatisfaction of course grade, dissatisfaction with instructor, lack of understanding of refund policy and/or lack of understanding of college policy.

Refunds are granted in accordance with college policy and state regulations. Students whose accounts have been turned over to collections may be obligated to repay the collections fees to the collections agency even if a refund is granted.

Contact the Dean of Student Services for details and forms at 815/835-6326 in Room 3L08.

Senior Citizen Golden Age Tuition Pass

All in-district senior citizens (anyone 65 years of age or older or age 60 and fully retired) may register for any regularly scheduled SVCC credit course at a cost equal to the student activity fee. Community Service non-credit courses, workshops, and seminars do not qualify for the Golden Age Tuition Pass. Senior citizens must also pay any lab or supply fees associated with credit and non-credit courses.

Payment of Tuition and Fees

Students may pay tuition by check, credit card, or deferred payment plan online at www.svcc.edu  Students using financial assistance should contact the Office of Financial Assistance before making payment. Students may pay by cash in the Business Office located on the third floor in Room 3K10. The Business Office is open Monday-Friday, 8:00 a.m. to 4:30 p.m. during the fall and spring semesters. Summer hours may vary. Extended hours are available prior to the beginning of the semester. For additional information, call 815/835-6267.

SVCC provides more than six million dollars in financial assistance annually. The financial assistance programs at SVCC consist of scholarships, grants, student loans, veterans' assistance programs, and student employment opportunities. Detailed information is available at the Office of Financial Assistance.

Eligibility for student financial assistance programs varies depending on the individual program. In general, a student must meet the following criteria to be eligible for student financial assistance programs:

1. Be a citizen or eligible non-citizen of the United States;
2. Be enrolled in a program leading to a degree or certificate; and
   *Not all certificates are eligible for financial assistance. Contact the Office of Financial Assistance if you are unsure if your program is eligible.
3. Maintain Satisfactory Academic Progress towards that degree.
   

The Student Financial Assistance Programs

Federal Programs

Pell Grants (PELL)*
Supplemental Educational Opportunity Grants (SEOG)*
Work-Study (FWS)*
Student Loans*
Veteran's Educational Benefits offered by Department of Veteran Affairs

State Programs

Monetary Award Program (MAP)*
Illinois National Guard Grant (ING)
Illinois Veterans Grant (IVG)
Illinois MIA/POW Grant (MIA/POW)

Campus-Based Programs

Sauk Valley Community College Foundation Scholarships
Sauk Valley Community College Sauk Scholar Awards

*To be eligible for these programs, students must complete the Free Application for Federal Student Aid (FAFSA). FAFSA on the Web Worksheets are available at the Office of Student Financial Assistance or students may apply on the internet at www.fafsa.ed.gov

Internal Revenue Service Tax Credit

The HOPE Credit and LIFETIME LEARNING CREDIT are tax credits through the Internal Revenue Service. The eligibility requirements vary for these credits. To determine eligibility visit www.irs.gov

Satisfactory Academic Progress Policy

The purpose of Sauk Valley Community College's policy on "Satisfactory Academic Progress" is to ensure that all students meet the federal, state, and local financial aid/veterans' benefits program requirements for eligibility. (Title 34, Section 668.34 Federal Regulations, July 1, 2011). This policy is published by the Coordinator of Financial Assistance in compliance with federal regulations and is reviewed once a year. This policy may be viewed on the SVCC web site. All students are e-mailed a copy at the time their financial assistance is completed for each year of attendance.

Satisfactory Academic Progress (SAP) at SVCC is evaluated by the Coordinator of Financial Assistance at the end of each academic semester and at the time benefits are awarded. The Office of Admissions posts grades at the end of each semester. The Office of Financial Assistance uses an electronic program to access grades to determine the students' current standing. The student's file is documented, and if required, the student is notified of a failure to meet the Standard of Progress via e-mail to their student e-mail account. The student will be notified of either Financial Assistance Warning 1 or 2 and the requirements for reinstatement. The SAP policy consists of a completion requirement (Quantitative Standard), a maximum time frame requirement (Quantitative Standard), and grade point average requirement (Qualitative Standard). This policy supersedes all previous policies.

Completion Requirement-(Quantitative Standard)

SVCC students must complete at least 67% of their hours attempted each semester and cumulatively. A student who fails to complete 67% of their hours attempted during either the semester or cumulatively will be placed on Financial Aid Warning 1 for the next semester they attend. They will be notified by e-mail of the requirements to reinstate themselves to the SAP. If the student fails to complete at least 33% of the attempted hours in either the semester or cumulatively, the student is placed on Financial Aid Warning 2. The student will be notified of the loss of financial aid and what is required for reinstatement. A students' completion requirement is calculated by dividing the cumulative number of hours the student has completed by the cumulative number of hours the student has attempted.  Below 100 level courses (remedial/developmental courses), transfer credit, and pass/fail courses count in the attempted hours.

Maximum Time-Frame Requirement-(Quantitative Standard)

NOTE:  The maximum time frame requirement is a Title IV requirement only.  This rule does not apply to veteran's benefits.

The maximum time frame a student has to complete their degree is equal to150% of the credit hours required for the completion of the degree or certificate. All attempted hours are counted for all terms, including part time, even those for which the student did not receive financial aid, as well as those usually waived under academic amnesty policies. Students will be placed on Financial Aid Warning 1 when they have attempted 125% of the maximum hours required for their program (calculated as program length x 1.25). Student will be placed on Financial Aid Warning 2 when they have attempted 150% of the maximum hours required for their program. As a general rule, the associate degree has a maximum of 96 hours attempted. In this instance, the student would be placed on Financial Aid Warning 1 when his/her attempted hours exceed 80 hours. This student would be placed on Financial Aid Warning 2 after attempting 96 hours. Hours transferred to SVCC from previous institutions are included in this requirement.

Hours attempted include all financial aid-eligible courses. For the purposes of this policy, completion is defined as grades of A,B,C,D,G,P or Q. Hours attempted with grades of F,W, or I are not considered successfully completed grades.

Grade Point Average Attempted Requirement (Qualitative Standard)

Only grades and classes attempted/earned at SVCC are counted in this requirement. Grades are calculated for all eligible courses, including repeated courses. Below 100 level courses (remedial/developmental courses) and pass/fail, are used in calculating the GPA. The Grade Point Average Requirement evaluates the student's entire academic career at SVCC. The minimum requirement at SVCC for a student in his or her second academic year is a "C" average or standing consistent with graduation.

Degree Completion Requirements

Once a student has completed all coursework for their degree or certificate and has not received their degree or certificate because they have not filed an intent to graduate, will not receive further financial assistance for that program. A student seeking a second associate degree or certificate, who has not exceeded the maximum time frame requirement, will still have their hours from the first degree counted in their total hours attempted. For example, a student who completed an Associate in Arts Degree while attempting 70 hours at SVCC would start out with those same 70 hours attempted before taking a single class towards their second degree. This student would therefore be placed on Financial Aid Warning 1 after completing his/her first semester back as a full-time student.

Non-Punitive Grades (Withdrawals), Repeated Courses, Audited Courses, Pass/Fail Courses, Remedial/Developmental, ESL, and Incompletes

Once grades are posted by the Office of Admissions, the Office of Financial Assistance uses an electronic program to identify non-punitive grades (withdrawals), repeat courses, audited courses, pass/fail courses, and incompletes. For the purpose of the SAP Policy, non-punitive grades (withdrawals) and incompletes (I's) are considered incomplete courses. Audited courses are not financial aid eligible.  If an incomplete course for the semester is completed prior to the start of the next semester, the incomplete will be removed and the SAP adjusted with the new grade. Pass/fail courses that receive any grade other than a "P" are considered incomplete.

The maximum number of remedial/developmental and ESL hours a student can attempt is 30 credit hours. The student will be notified in their student e-mail account that they have reached 80% of the 30 credit hours at the time that SAP is completed at the end of each semester. The SAP letter with Financial Aid Warning will be sent to the student stating that they have reached 80% of the allowable 30 credit hours of remedial/developmental and ESL hours.

A course previously completed with a passing grade may be repeated one time for proficiency as required for updating of their educational program. The repeats will be counted as attempted classes for your completion requirement and both grades will be calculated for your GPA requirement.

Financial Aid Warning 1

A student will be placed on Financial Aid Warning 1 for one semester. The student's electronic file will be annotated with Financial Aid Warning 1 for the next semester. If the student fails to meet good standing in their next semester of attendance, he/she is automatically placed on Financial Aid Warning 2. Financial Aid Warning 1 will not stop any funds from being placed on the student's account with the exception of direct loans.

Direct loans benefits may be limited on a case-by-case basis. Students who are identified as Financial Aid Warning 1 who wish to process a student loan for the next semester must submit an appeal for the Direct Loan to the Coordinator of Financial Assistance. The appeal should address the reason for the loan, the amount of the request, and how the loan is to be used.

Note: Students who are on Financial Aid Warning 1 may receive additional semesters if they are on Financial Aid Warning 1 for exceeding 125% of the cumulative hours attempted and still have not exceeded 150% of the hours required for the degree/certificates. If you have more than one semester exceeding 125%, but less than 150%, the letter that you will receive will have your current status as Second Alert. This status indicates that you are eligible for financial assistance. 

Financial Aid Warning 2

A student is ineligible for any type of educational benefits while on Financial Aid Warning 2. The student's electronic file will be annotated with Financial Aid Warning 2. This will prevent all financial aid funds from being placed on the student's account. The student may appeal the Satisfactory Academic Progress Financial Aid Warning 2 status (see student appeals).

Financial Aid Appeals

A student may submit an appeal for their Financial Aid Warning 2 once a semester. An appeal may be submitted by:

• Completing an Appeal Form. This form may be obtained at the SVCC web site or at the Office of Financial Assistance. This form instructs the students of the required information needed for the appeal process.
• A letter may be written, dated, and signed to the Coordinator of Financial Assistance and include all required information.

All appeals should include student's identification number, a narrative explaining why the student failed to meet the Satisfactory Academic Progress Policy requirements, a description of what has changed and what the student will do to ensure he/she will regain good standing, and any other relevant supporting documentation.

Supporting documentation may include:

• Newspaper obituaries or death certificates to substantiate deaths.
• Physician's written statement to substantiate illness or accident.
• Written statement from clergy, family member, or other third party who knows the student's situation.
• Written statement from academic advisor or professor.

Appeals may be submitted via postal mail, in person to the Office of Financial Assistance or via e-mail to fa@svcc.edu  All appeals will be scanned and tracked in the student's file and forwarded to the Coordinator of Financial Assistance for review. The Coordinator of Financial Assistance will notify student of the results from their appeal through their SVCC e-mail within 3 business days.

If the student, at the time the award is offered, fails to appeal the SAP policy by the deadline stated in the Financial Aid Warning letter 2, financial aid will not be applied to the student's account. If Financial Aid Warning 2 letter was sent out at completion of semester, and the student fails to meet deadline, all financial aid will be removed. This includes all financial aid holds placed on registration.

Note:  Any appeal received without proper documentation or documentation submitted without an appeal will be returned to the student unprocessed and/or student will be notified via telephone calls or e-mail for further documentation.

If the appeal is granted, the student will be placed on Financial Aid Probation, their file will be electronically annotated, and the student will be sent an e-mail to advise them of the condition of their reinstatement to probationary status. The student status will be reviewed after each semester. The goal is that the student will complete all reinstatement requirements and regain good standing within the following semester. If the student does not regain good standing and/or fails to complete all reinstatement requirements within the next semester, the Coordinator of Financial Assistance has the discretion to place the student on Financial Aid Warning 2 again and deny all financial assistance for the next semester.

The appeal may be conditionally granted. An Academic Planning Worksheet may be required on a case-by-case basis by the Coordinator of Financial Assistance and the number of credit hours a student may attend may be specified. The student will be required to make an appointment with the Counseling Office to develop an Academic Planning Worksheet for their degree program if a current Academic Planning Worksheet is not on file. If the student is reinstated in a probationary status, it is the student's responsibility to follow his or her Academic Planning Worksheet. The intent of the Academic Planning Worksheet is to assist the student in obtaining SAP standards by a specific point in time. The Office of Financial Assistance will verify that the student is following the Academic Planning Worksheet at the end of each semester at the same time that SAP is completed. If the student fails to follow the Academic Planning Worksheet, all future financial assistance will be denied.

A student may change his/her degree program if approved by the Coordinator of Financial Assistance. This may only be accomplished in person by making an appointment to see the Coordinator of Financial Assistance.

Regaining Lost Eligibility

If the initial written appeal is denied, the student may appeal by making an appointment with the Coordinator of Financial Assistance. All appeals made in person with the Coordinator of Financial Assistance are final. The student may regain eligibility on his or her own. This may be required if the student has lost eligibility due to SAP. The student may attend SVCC without financial assistance. If the student completes a following term with at least six credit hours achieving "C" grades or better on all classes for that semester, the Coordinator of Financial Assistance will review an appeal at the end of a successful semester from the student. The student will be required to have a current Academic Planning Worksheet at the time of appeal and will be required to follow the guidelines for reinstatement if approved.

The Coordinator of Financial Assistance will review an appeal from a student who has not attended college for several years who is in denial. Depending on circumstances, a student who has had more than one semester of failing to meet the SAP policy will also be required to have a current Academic Planning Worksheet.

SVCC Academic Policy Versus Financial Aid SAP

The SVCC Academic Policy and the Financial Aid SAP are two different policies. If a student is in Suspension or Academic Dismissal as a result of failing to complete the requirements of the SVCC Academic Policy, they must follow the reinstatement guidelines in the SVCC catalog. A reinstatement under the SVCC Academic Policy is not a reinstatement to Financial Aid SAP. The Financial Aid SAP is equal to and/or stricter than the SVCC Academic Policy. A student who fails to meet the requirements of both policies must complete appeals for Academic and Financial Aid policies.

Continued Enrollment

A student may be allowed to enroll in classes at SVCC even though he/she is on Financial Aid Warning 2 and has lost all financial assistance. This would necessitate that the student make arrangements with the Business Office for payment of all charges.

Note:  Satisfactory Academic Progress is an Office of Financial Assistance Policy, not a registration or admissions policy. If a student is on Financial Aid Warning 2 status, and all financial assistance has been denied, he/she will not be automatically dropped from his/her classes. It is the student's responsibility to withdraw from all classes, if they chose not to attend.

Federal Return of Funds Calculation

The purpose of the Return of Title IV Funds is to ensure that SVCC students who receive federal, state, and local financial assistance understand the requirements of the Higher Education Act of 1998, CFR 668.22. Under this regulation, an SVCC student who stops attending or withdraws completely from classes within a semester may receive Title IV financial aid equal to the percentage of the payment period or enrollment period completed. Completion of a module course (less than full-term course) does not prevent a student from being subject to the Return of Title IV calculation. Title IV financial aid  includes Federal PELL Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and unsubsidized and subsidized Federal Stafford Loans.

For example, a student completes 37 days of classes in a fall semester consisting of 123 days. The regulation requires that the student is eligible to receive only the Title IV financial aid earned, or 37 days only. By dividing the number of days attended by the total number of days in the semester, the student has earned 30% of the awarded Title IV financial assistance.

This means a student who withdraws or stops attending classes early in the semester may incur unexpected costs caused by possible overpayment of financial assistance tuition and fee charges.  Any portion of the debt incurred that has not been paid within 45 days of notification will be turned in to the U.S. Department of Education - Borrower Services Collection Agency. The student will no longer be eligible to receive financial aid until the debt is paid in full.

Note:  This policy is a Title IV financial aid policy only, and does not replace the official Tuition Refund policy of Sauk Valley Community College.  

All financial assistance policies are subject to change and revision. For the most up-to-date policies and procedures, check out the web site at http://www.svcc.edu/students/finaid/index.html

The Counseling program of SVCC is an integral component of the educational process. The focus is multi-dimensional and is primarily developmental rather than therapeutic. Sauk's program is comprehensive in nature and offers services which range from providing information to counseling support.

A staff of professional counselors and academic advisors help each individual student plan appropriate courses of study and achieve a productive and rewarding experience at the College. Counselors and academic advisors are available on-call or by appointment for discussion of educational, personal, social, and career issues. For availability, call the Counseling Office at 815/835-6354.

Careful consideration is also given to interest, motivation, aptitudes, past achievements, and opportunities. The counseling department offers a number of interest, personality, achievement, and special aptitude tests. Students may take any of these tests when they and their counselor or academic advisor feel that testing will be of assistance.

Counseling Office Mission

The SVCC Counseling program acknowledges and respects the right of each individual to realize his or her fullest potential. Staff strive to provide timely information in a supportive, caring, and confidential learning environment while encouraging each person to take initiative and responsibility for his or her total development.

Master degreed counselors and academic advisors are committed to providing quality services and programs in conjunction with students, faculty/staff, and the community. Counselors and academic advisors are dedicated to facilitating success in the following areas:

• Educational Planning/Academic Advising and Articulation
• Career Counseling
• Personal/Social/Life Transition Counseling
• Related Services

Educational Planning/Academic Advising and Articulation

Educational planning is a major component of counseling services offered at SVCC. Services are provided through individual advisement, group workshops, distribution of information, or high school visits.  Academic success at Sauk relies heavily on the student working closely with his/her counselor or academic advisor.

Career Counseling

Career Counseling is provided in a variety of modes including individual sessions, computerized guidance, and career workshops. Students who understand and realize their career goals have been shown to have higher completion rates; therefore, career counseling is considered a major component of the College's retention effort.

Personal/Social/Life Transition Counseling

Personal/Social/Life Transition counseling falls under the rubric of short term developmental counseling which consists of sessions provided by professional counselors or qualified academic advisors knowledgeable about the dynamics of human behavior and methods for changing behavior. Through counseling, individuals become more aware of and adept at developing strategies to accomplish their goals.

Group experiences provide a more effective means for achieving some counseling objectives. These experiences may include topics such as orientation, career exploration, study skills, interpersonal communication, self-esteem building, etc.

The Counseling program of SVCC is an integral component of the educational process. The focus is multi-dimensional and is primarily developmental rather than therapeutic. Sauk's program is comprehensive in nature and offers services which range from providing information to counseling support.

A staff of professional counselors and academic advisors help each individual student plan appropriate courses of study and achieve a productive and rewarding experience at the College. Counselors and academic advisors are available on-call or by appointment for discussion of educational, personal, social, and career issues. For availability, call the Counseling Office at 815/835-6354.

Careful consideration is also given to interest, motivation, aptitudes, past achievements, and opportunities. The counseling department offers a number of interest, personality, achievement, and special aptitude tests. Students may take any of these tests when they and their counselor or academic advisor feel that testing will be of assistance.

Counseling Office Mission

The SVCC Counseling program acknowledges and respects the right of each individual to realize his or her fullest potential. Staff strive to provide timely information in a supportive, caring, and confidential learning environment while encouraging each person to take initiative and responsibility for his or her total development.

Master degreed counselors and academic advisors are committed to providing quality services and programs in conjunction with students, faculty/staff, and the community. Counselors and academic advisors are dedicated to facilitating success in the following areas:

• Educational Planning/Academic Advising and Articulation
• Career Counseling
• Personal/Social/Life Transition Counseling
• Related Services

Educational Planning/Academic Advising and Articulation

Educational planning is a major component of counseling services offered at SVCC. Services are provided through individual advisement, group workshops, distribution of information, or high school visits.  Academic success at Sauk relies heavily on the student working closely with his/her counselor or academic advisor.

Career Counseling

Career Counseling is provided in a variety of modes including individual sessions, computerized guidance, and career workshops. Students who understand and realize their career goals have been shown to have higher completion rates; therefore, career counseling is considered a major component of the College's retention effort.

Personal/Social/Life Transition Counseling

Personal/Social/Life Transition counseling falls under the rubric of short term developmental counseling which consists of sessions provided by professional counselors or qualified academic advisors knowledgeable about the dynamics of human behavior and methods for changing behavior. Through counseling, individuals become more aware of and adept at developing strategies to accomplish their goals.

Group experiences provide a more effective means for achieving some counseling objectives. These experiences may include topics such as orientation, career exploration, study skills, interpersonal communication, self-esteem building, etc.

Early Alert System/Crisis Assistance Team

The Early Alert System supports retention by putting students in contact with appropriate campus resources. This assistance helps students meet their educational goals. Faculty and staff members contribute directly to the Early Alert system's success by referring students who are struggling in their academic work, are chronically absent from class, are exhibiting disruptive behavior, or are having difficulty adjusting to college life. SVCC is committed to the retention and graduation of its students by providing a learning environment that is conducive to student success.

In conjunction with the Early Alert System, the Sauk Valley Crisis Assistance Team (SVCAT) was established to provide assistance to faculty, staff, and students in addressing situations in which a student or staff member displays concerns. Such stressors can be disruptive to the success of the student and to the educational setting. The overall goal is to promote a safe, healthy college environment for all staff and students by listening to the concerns presented, determining the needs of the faculty, staff, and students and then implementing an intervention plan to address the concerns.

TRiO Student Support Services

TRiO is a federally-funded, student-oriented  program that offers supportive services to help its participants achieve success. The services are designed to help participants maximize their effectiveness as students and make informed decisions which will lead to a successful graduation and/or transfer. Participants are assigned an academic advisor (coach) offering students the support necessary to take them from enrollment through graduation/transfer. Advisors are dedicated to providing individualized assistance enhancing the academic, professional, and personal potential of the students who participate in the program. Federal Eligibility Guidelines Apply.

SSS provides opportunities for academic development, assists students with basic college requirements, and provides services to motivate students towards the successful completion of their post-secondary education. To find out if you are eligible, call the SSS Program at 815/835-6268, or ask your academic advisor.

Disability Support

SVCC is committed to providing equal educational opportunities for persons with disabilities, and does so in accordance with the Nondiscrimination Policy of Sauk Valley Community College, and in compliance with Section 504 of the Rehabilitation Act of 1973 and with Title II of the Americans with Disabilities Act of 1990, as amended.

As stated by law, a person with a "disability" is someone with a physical or mental impairment that substantially limits one or more of the major life activities of such individual; or a person with a record of such impairment; or a person who is regarded as having such an impairment.

Equal educational opportunity means that a qualified person with a disability must have access to the same programs, services, and activities as all other students. If necessary to provide equal opportunity, SVCC will make reasonable modifications to its policies, practices, and procedures, unless doing so would fundamentally alter the nature of the service, program, or activity or pose an undue administrative or financial burden.

SVCC employs a coordinator to determine support services for persons with disabilities. For further information, contact the Disability Support Office at  815/835-6246 or visit www.svcc.edu/students/disability-support/index/html

Disability Support Grievance Procedures

Students with disabilities have the right to request accommodations to attend and participate in all programs, events and facilities sponsored by the institution. If a student has a grievance with the accommodations extended, they have 30 days to contest the decision. If a student has a disability related grievance, they should contact the Coordinator of Disability Support at 815/835-6246 in room 1G4 to discuss the grievance. Information relating to a disability grievance may be found at www.svcc.edu/students/disability-support/index/html

Veterans and Military Personnel

The Higher Education Veterans Service Act requires colleges to create, publish, and distribute a comprehensive guide of services available specifically to veterans at their institutions. This survey can be viewed on the SVCC website by clicking on the "yellow ribbon" link on our homepage. The bill requires schools with 1,000 or more full-time students to appoint a coordinator to act as a liaison between administrators and student veterans. Military veterans will be provided a with veterans recognition cord to be worn at graduation.

The role of the coordinator is to provide transition services to assist veterans and military personnel with their potential educational benefits, awarding of service related credits, and pathways to enrolling in college. The coordinator will also serve as a referral source to connect veterans with the U.S. Department of Veterans Affairs VetCenters readjustment and personal counseling services. VetCenters counseling resources are provided at no charge for any military service personnel serving in a combat theater of operations. The Veterans and Military Services Office is located in the Office of Financial Assistance. For more information call 815/835-6420.

Cross-Cultural Services

The cross-cultural coordinator provides assistance to minority students and families throughout the SVCC district in reaching educational and career goals. The goal is to promote minority achievement through college education. Individuals interested in more information should contact The Student Activities/Cross-Cultural Coordinator, 815/835-6432. Bilingual services are available (English/Spanish).

Career Services

At SVCC we know the reason to attend college is to gain the skills to prepare for a career. Among those skills, is preparing for and conducting job searches. While SVCC cannot guarantee job placement following graduation, we can provide the necessary resources to assist with obtaining career success.

SVCC's Career Services Center is ready to help by providing the following services to all SVCC students:

• Assisting in Interviewing Techniques
• Cover Letter  & Follow-Up Letter Writing
• Job Applications & Essentials
• Job Posts & Announcements
• Job Search: Resources for Job Possibilities
• Marketing your skills to potential employers
• Resume Writing & Reviewing your resume
• Soft Skills Enhancement

Career placement services offers a wide variety of resources to assist with identifying career opportunities, finding up-to-date information on the latest job market trends, acquiring work experience, and developing job search skills for a successful transition from school to work. Whether a student is looking for full-time or part-time employment, internships or want to sharpen job skills, SVCC can provide the tools that will help with those career needs.

Contact Career Services located in the Business Office in room 3K14 or at 815/835-294.

Bookstore

The SVCC Bookstore, in room 1K3, is located on the first floor.  It is operated under contract by Follett, Inc. Follett provides resources for economical used textbooks, emerging technology in electronic and online alternative course materials, and is committed to providing a wide variety of merchandise and needs for students, staff, and faculty. You can buy your textbooks, supplies, gifts, clothing, snacks, study aids, computer products, laptop computers, and many more items. Many textbook titles are also available on a rental basis. Please be aware that rentals MUST be returned on time, or the full cost of the book plus service fees will be applied. Some titles may also be available online for either rent or purchase. 

Normal bookstore hours during the regular school year (August through May) are Monday through Thursday 8:00 a.m. - 7:00 p.m. and Fridays from 8:00 a.m. - 4:30 p.m. and closed on Saturdays and Sundays. The bookstore is also closed on holidays and on Fridays during the summer, or during any time that SVCC is closed. There are special hours for Summer semester, Spring break and holiday times. Visit our bookstore web site by going to www.svcc.edu, then click on the Department tab and then the Bookstore heading. 

Refunds are during the First TWO WEEKS of classes, and you MUST have a valid cash register receipt. Receipts cannot be reproduced or "looked up" by the Bookstore. For textbooks bought after the two-week deadline, you have TWO DAYS from the receipt date to return your books. Shrink-wrapped books and open software are NOT refundable. Refunds are not accepted during finals week or for prior semester book purchases. All other returns will be treated as a buy-back.

You may also buy books online at www.efollett.com  You may pick up your books in-store, or have them shipped to your home. Your order will be filled by our bookstore.

You may sell your books to the bookstore as a buy-back. You may sell books all year, but the traditional buy-back events (with promotions, giveaways, etc.) are always during FINALS WEEK. Buy-back week is also the best time to get prime prices for your old textbooks. Your book must be in usable condition. There are many factors that affect the price you may receive at buy-back; one of the most important factors is whether the book will be used next semester.

The bookstore accepts, cash, checks, money orders, traveler's checks, and credit cards as forms of payments. For your protection, you may be asked to provide identification for some types of payments. You may be able to use grants, scholarships, and other forms of financial assistance, but every program is different, so please check ahead to save time.

Tips for getting the most out of the bookstore experience:

• Use the Staff- We are here to answer your questions and to help you. We will try to get answers to your questions immediately. To assure the most complete or correct answers, we may need more information. We will gladly follow up with you if you provide contact information.  You can get more than just textbooks from the bookstore, like study guides, calculators, supplies, and more, we can help.
• Be Ready-Have your schedule with you to get the correct items for your class and section. Each section or instructor may have different needs. If you have financial assistance of any kind, have your paperwork, (schedule, vouchers, award letters, etc.) with you. Have your ID with you if you want to make a purchase with your check or bank card.

For information, call 815/835-6304.

Cafeteria/Food Service

Food service is available in the cafeteria, Room 2L2, during the fall and spring semesters from 7:00 a.m. to 1:30 p.m. on Mondays through Thursdays and on Fridays from 7:00-1:00 p.m. The service offers daily breakfast and lunch specials. Menus are distributed weekly and can be found on the College's website at www.svcc.edu  Vending machines are also available on the first and second floors.

Emergency Services

Report emergencies by phoning 911 or the switchboard by dialing "0." After 9:30 p.m. and on weekends, report emergencies by phoning 911 or contacting security from an escort radio in the building or from an emergency call box located in the parking lots.

First Year Experience

The First Year Experience course (FYE 101) is required of all students seeking a degree at Sauk . The purpose of FYE 101 is to assist students in their transition into the college environment, to encourage their success and attainment of goals, and to foster relationships that will help to facilitate this success. This course is designed to facilitate the self-development of students through a variety of exercises and activities. Students will explore their talents, strengths and interests, and examine how these and other factors relate to their personal and educational development. Special orientation classes for designated populations are available throughout the year.

Lost and Found

Lost and Found services are maintained by the Information Center on the first floor, Room 1C04, Ext. 0. The College does not assume responsibility for personal property of students.

Medical and Health Services

The College does not offer medical and health services. Students are expected to have general medical needs met by their own personal physician or dentist. In the event a student requires emergency medical treatment for injury or illness, reasonable action will be taken to contact emergency medical services. The student's emergency contact will be notified upon request. Students needing health services should contact the Dean of Student Services at 815/835-6326.

Parking and Traffic Services

Students are required to abide by the rules and regulations governing vehicles on campus. There is sufficient space for all students to park on campus.

The College retains the right of enforcement regarding the health, welfare, and safety of all individuals while on campus. All registered students and visitors on campus are subject to the provisions and penalties specified in the regulations regarding motor vehicles. A complete review of motor vehicle regulations is available online at www.svcc.edu

Penalties for parking violations may be paid by mail or in person to the Business Office, Room 3K10.

Many opportunities exist for students to get involved in co-curricular activities at SVCC. These opportunities enhance and encourage total development of those who participate. Opportunities exist for involvement in the following areas:

Athletics-

• Intercollegiate
• Intramural Sports

Performing Arts-

• Concert Band
• Concert Choir
• Speech
• Theatre

Phi Theta Kappa

Student Activities-

• Student Government
• Student Organizations
• Student Ambassador Program

Intercollegiate Athletics

The College has developed an outstanding program of inter-collegiate athletics. Sports programs for women include basketball, cross-country, softball, tennis, and volleyball. Men's sports programs include basketball, baseball, cross-country, golf, and tennis. Athletes have the opportunity to compete for conference, regional, and national honors during the year. Athletic achievement awards are offered in each sport for outstanding student athletes. The College's Athletic Department conducts athletic summer camps in a variety of sports.

SVCC is a member of the National Junior College Athletic Association (NJCAA) and competes in NJCAA Region IV. Sauk Valley is also a member of the Arrowhead Athletic Conference. Other conference members include Black Hawk, Black Hawk East, Carl Sandburg, Highland, Kishwaukee, and Illinois Valley.

The College abides by all NJCAA academic requirements and the NJCAA Code of Conduct to assure the integrity of Sauk Valley Community College, our student athletes and coaches. SVCC also requires all athletes to participate in a substance abuse prevention program that includes random substance testing. The College mascot is the Skyhawk, and the colors are red, white, and black. For further information visit our website at www.svcc.edu/community/athletics

Intramural Sports

Sauk maintains a program of intramural athletics for those not wishing to compete in an intercollegiate sport. The offering of intramural activities is based upon student interest and participation. Contact the Intramural Office at 815/835-6234 or 815/835-6401.

Performing Arts

Student and community members are provided opportunities to be involved in a wide range of music and theater activities. The following opportunities exist each semester:

Concert Band: The College Concert Band is open to all student and community musicians. Concerts are given each semester.

Concert Choir: The choral program offers a full selection of music activities. The program is open to all students and community members. The Choir performs several times and gives a concert each semester. The Collegiate Singers is a smaller musical group that performs at the annual Serenade in Blue concert/dance. Other vocal ensembles may be organized depending on student interest.

Speech: Sauk Valley Community College has a comprehensive oral interpretation/performance program that performs at the state and national levels. Performance students present a Readers' Theatre and also perform at major universities across the nation.

Theatre: At least one major theatrical production is performed each semester. Casts are selected from open auditions; and productions include drama, comedies, musicals, and one-act plays. Opportunities to learn technical aspects of theatre are also available.

Student Activities

The mission of Student Activities is to involve and support students in extra-curricular learning activities that will help develop life skills such as critical thinking, effective leadership, problem solving, decision making, goal setting, cultural appreciation, and the ability to relate to people who are different from oneself.

This mission is accomplished through exchange of information and participation in experiential activities that ensure an opportunity to:

• Participate in all-campus activities and initiatives;
• Participate in the process of student government;
• Participate in student organizations that represent a multitude of student interests; and
• A challenge to attain advanced levels of performance of those skills that are learned in the classroom.

Student Government

Student Government is a vital part of campus life at Sauk. Some of the responsibilities of Student Government include representing the student body to the SVCC administration and Board of Trustees, sponsoring campus-wide activities, recognizing new student organizations, allocating programming money to student organizations, and completing community service activities. Additionally, Student Government members serve on college-wide committees in conjunction with SVCC faculty and staff.

No experience is necessary to be a member of Student Government. Information regarding Student Government membership and meeting times may be obtained from the Student Government Office or the Dean of Student Services. Minimum GPA and credit hour requirements vary for each student government position. For more information, contact the Dean of Student Services 815/835-6326 or visit our website at www.svcc.edu

Student Organizations

There are a variety of student organizations at SVCC. The student organizations have a wide variety of purposes that include social, educational, recreational, and/or cultural interests. If you are interested in joining an existing organization or forming a new organization, contact the Student Activities/Cross-Cultural Coordinator, 815/835-6432 or visit www.svcc.edu/students/student.organizations for current listing of recognized student organizations and clubs.

Student Ambassador Program

The Student Ambassador Program is designed for motivated and enthusiastic Sauk Scholars and other Sauk students to assist with college recruitment and public relations activities.

Activities include:

• Discover Sauk Day
• College Night
• Job Fair
• Student Panels
• Individual/Group Tours
• Visiting area schools
• Any other major on-campus/community college-sponsored functions

Benefits include:

• Enhancing leadership and communication skills
• Making valuable professional connections
• Building your resume
• Meeting new people and having FUN!!!

The Student Ambassador Program is open to all Sauk students that want to volunteer in promoting and representing the College on-campus or in the community. For more information, contact 815/835-6240 or 815/835-6421.

Sauk Valley Community College is committed to a philosophy that ensures the basic rights of students, such as freedom of speech, freedom of the press, the right to assemble, and the right of inquiry. In consideration of these rights, it is implicit that students should also accept those responsibilities that are inherent with attendance at a public community college. These include such basic responsibilities as:

Respect for public and private property;
Respect for the rights and privileges of others;
Adherence to recognized standards of scholarship; and
Respect for duly constituted authority.

Students should recognize that the primary educational function of Sauk Valley Community College must be maintained at all times and that ultimate authority rests with the Board of Trustees as elected representatives of the College constituency. The Board also serves as the place of final appeal for grievances in any matter concerning the College provided that the student shall have first exhausted all relevant procedures and appeals provided by College policy or procedure.

Cell Phone and Electronic Device Use in the Classroom

The use of personal pagers, cell phones, and other electronic communication and entertainment devices (e.g., MP3's, CD players, tape recorders, video-graphic recorders, any such contrivance with photographic capability, etc.) in classes, labs and the library is prohibited. Pagers, cell phones, and other electronic equipment should be turned off and put away prior to entering classes, labs, or the library. Students with legitimate reasons for using this equipment can do so only after receiving explicit consent of the Disability Service Office. Class materials including lecture and discussion notes are considered  property of SVCC. Students that are permitted to record classes for instructional or access purposes may not share, sell, distribute or post the recording to the internet to include all social media sites. Students violating this policy are subject to disciplinary action under the violation of the student code of conduct. Failure to comply with this policy can lead to disciplinary action based on the Student Code of Conduct and referred to the Dean of Student Services for appropriate review and discipline. Please refer to the Student Code of Conduct for further details: http://www.svcc.edu/about/policies/index.html

Unattended Children on Campus

Children must be attended by an adult at all times. Unattended children will be escorted to their parents or the security office.

Student-Right-to-Know

In compliance with the Student-Right-to-Know regulations, SVCC's graduation rate survey and athletic disclosure report are available in the Office of Admissions and Records and Office of the Dean of Student Services, Room 3L08 and on the College website www.svcc.edu/students/right-to-know/index.html

Student Discrimination and Harassment

SVCC is committed to providing and preserving an atmosphere free from discrimination or harassment in any form. Students who feel they are the victims of sexual harassment or discrimination should file a written complaint with the Dean of Student Services or the Affirmative Action Officer. Sexual harassment policy and procedures are outlined in the Code of Student Conduct and on the College website www.svcc.edu  Non-discrimination is addressed in the SVCC Affirmative Action policy found on the College website at www.svcc.edu

Student Complaint Procedures

Any full or part-time student may submit a complaint in writing to the Dean of Student Services.  The Dean will acknowledge receipt of the complaint within two business days, conduct an investigation, and respond to the student in a reasonable amount of time.

Voter Registration

Students wishing to become registered voters can visit the Federal Elections Commission internet site www.eac.gov  Once at this web site, go to Resources for Voters and then Register to Vote. You will be able to download the National Voter Registration Form. After filling out this form, you must send it to a state or local election office for processing. See state-specific instructions included in the form for additional information. Those wishing to register to vote may also visit the following locations:

County Clerk's office
Board of Election's office
City and Village offices
Township offices
Precinct Committeemen/women
Military Recruitment offices
Driver's License Facilities

The Code of Student Conduct has been established to control action going beyond the exercise of such rights, to maintain order on campus and to guarantee the broadest range of freedom for all who come to learn at Sauk Valley Community College.

Each student is responsible for knowledge of and compliance with this Code of Student Conduct, which is available through the Counseling Office, Room 1H2, or from the Office of the Dean of Student Services, Room 3L08.

The College further recognizes each student's right to procedural due process, including notice, an opportunity to respond to the allegations, and an appeal process. Any student cited for violation of the Code of Student Conduct will:

1. receive notice of the alleged violation. The notice will include:
   
   1. the specific code violations; and
   2. reference to the process and rights of students as indicated in the Code of Student Conduct;
2. be provided an opportunity to respond to the charges;
3. be able to appeal the decision, if necessary;
4. not be permitted to withdraw from the College with a clear record until such charges have been resolved.

Students wishing to discuss the alleged violation before the hearing occurs should contact the Dean of Student Services.

1. Proscribed Conduct
   
   1. Jurisdiction of the College
      The Code of Student Conduct applies and discipline may be imposed for conduct which occurs on College premises, at off campus recreational or instructional sites, at any College-sponsored event, or at any College supervised or provided activity, transportation or facility.
   2. Conduct- Rules and Regulations
      Students at Sauk Valley Community College are expected to demonstrate qualities of morality, honesty, civility, honor, and respect. Behavior that violates these standards for which discipline may be imposed includes, but is not limited to, the following:
      
      1. Acts of dishonesty, including, but not limited to:
         
         1. Cheating, which includes, but is not limited to:
            
            1. use of any unauthorized assistance, resources or materials in taking quizzes, tests, or examinations;
            2. dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or
            3. the acquisition, without permission, of a test or other academic material belonging to Sauk Valley Community College, to any department, or to any staff;
         2. Plagiarism, which includes, but is not limited to:
            
            1. use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment;
            2. unacknowledged use of materials prepared by another person;
            3. use of any agency engaged in the selling of term papers or other academic materials;
         3. Furnishing false information to any College official, faculty member, or office;
         4. Forgery, alteration or misuse of any College document, record, form, or instrument of identification;
         5. Alteration or sabotage of another student's work, such as tampering with laboratory experiments;
         6. Tampering with the election of any College-recognized student organization or the student trustee election;
         7. Class materials including lecture and discussion notes are considered property of SVCC. Students that are permitted to record classes for instructional or access purposes may not share, sell, distribute or post the recording to the internet to include all social media sites.
      2. Disruption or obstruction of any operation of the College, including, but not limited to, teaching, disciplinary proceedings, College activities, public services functions on or off campus, or other authorized non-College activities when the act occurs on College premises;
      3. Physical abuse, verbal abuse, threats, intimidation, harassment, hazing coercion, and/or other conduct which threatens or endangers the health or safety of any person;
      4. Sexual harassment, which includes any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when:
         
         1. such conduct has the purpose or effect of interfering with an individual's educational performance or extracurricular activities or creating an intimidating, hostile, or offensive educational environment; or
         2. such conduct has the purpose or effect of interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment;
      5. Attempted or actual theft of, or damage to property of the College or failure to return college property, or other property of a member of the College community or other personal or public property;
      6. Failure to comply with directions of College officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so;
      7. Unauthorized possession, duplication or use of keys to any College premises, or unauthorized entry to, occupancy of, or use of College premises;
      8. Violation of published College policies, rules, regulations, or procedures;
      9. Violation of federal, state, local law, or Board policy;
      10. Gambling in any form;
      11. Use, possession or distribution, of a narcotic or other chemical substance except as expressly permitted by law;
      12. Use, possession or distribution, of alcoholic beverages except as expressly permitted by the law and College regulations, as well as public intoxication;
      13. Illegal or unauthorized possession of firearms, fireworks, ammunition, explosives, other weapons, or dangerous chemicals on College premises, off-campus instructional sites, or at College-sponsored or supervised functions;
      14. Participation in a campus demonstration, which disrupts the normal operations of the College and infringes on the rights of other members of the College community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area; intentional obstruction which unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus;
      15. Obstruction of the free flow of pedestrian or vehicular traffic on College premises, or at College-sponsored or supervised functions;
      16. Conduct performed in such unreasonable manner as to alarm another and which is disorderly; aiding, abetting, or procuring another person to breach the peace;
      17. Conduct covered in the College Acceptable Use Policy (AUP).
      18. Abuse of the student conduct review procedure, including, but not limited to:
          
          1. Failure to obey the summons of a Student Conduct Review Board or College official;
          2. Falsification, distortion, or misrepresentation of information before a Student Conduct Review Board;
          3. Disruption or interference with the orderly conduct of a proceeding;
          4. Bringing about charges without cause;
          5. Attempting to discourage an individual's proper participation in or use of the procedure;
          6. Attempting to influence the impartiality of a member of the Student Conduct Review Board prior to and/or during the course of the proceeding;
          7. Harassment (verbal or physical) and/or intimidation of a member of the Student Conduct Review Board to, during and/or after a proceeding;
          8. Failure to comply with the sanction(s) imposed under the Code of Student Conduct;
          9. Influencing or attempting to influence another person to commit an abuse of the process.
   3. Violation of Federal, State, or Local Laws and College Discipline
      
      1. College disciplinary proceedings may be instituted against a student charged with violation of a federal, state, or local law which is also a violation of this Code; that is, if both violations result from the same factual situation without regard to pending civil litigation in court or criminal arrest and prosecution. Proceedings under this Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus.
      2. When a student is charged by federal, state, or local authorities with a violation of law, the College will not request or agree to special consideration for that individual because of his or her status as a student. However, if the alleged offense is also the subject of a proceeding before the Student Conduct Review Board. The College may advise off-campus authorities of the existence of the Code and of how such matters will be handled within the College community. The College will cooperate fully with the law enforcement of criminal law on campus and in the conditions imposed by criminal courts for the rehabilitation of violators who are also students.
2. Dean of Student Services Authority
   
   1. The Dean of Student Services is responsible for administration of the Code of Student Conduct.
   2. The Dean of Student Services has the authority, in the Dean's discretion, to impose discipline as provided herein Sections IV A (1), (2), (3), (4), (5), (6), (7), (8), (9) and (10). The Dean of Student Services has the authority and discretion to recommend College suspension or College expulsion. The Dean of Student Services may, in his/her discretion, refer any disciplinary matter to the Student Conduct Review Board.
   3. The Dean may delegate his/her authority to one or more other administrators. All references to the "Dean of Student Services" or to the "Dean" in this Code of Student Conduct include such designees, unless specifically stated to the contrary.
   4. Confidential files should be maintained by the Dean of Student Services for the purpose of recording actions taken incident to Article 616.01.
3. Procedures in Cases Involving Possible Discipline
   
   1. Charges or Claims of Violation of Code of Student Conduct
      Any member of the College community may file charges against any student for misconduct. Charges will be prepared in writing and directed to the Dean of Student Services. Any charge should be submitted within five administrative work days after the event takes place.
   2. Investigation
      The Dean of Student Services will conduct an investigation to determine if the charges should proceed. Following the investigation, the Dean of Student Services shall make a determination of whether there are sufficient facts to warrant a belief that a violation of the Code of Student Conduct could have occurred.
   3. Notice to Student
      Any student against whom charges of misconduct have been filed shall be notified of the accusation of violation of the Code of Student Conduct, as provided in this Policy.
   4. Hearing
      In the event the Dean of Student Services determines there is cause to believe there may have been a violation of the Code of Student Conduct, the Dean shall determine whether the matter may be resolved informally, without a hearing. If the problem is not resolved informally, the Dean will refer the matter to the Student Conduct Review Board for a hearing. The Dean shall be responsible for the conduct of the hearings he/she holds, and for establishing the rules which shall apply for the particular hearing. The Dean shall inform the student of the rules which shall be applied. The hearing will be recorded utilizing a video camera for possible use during an appeal to the President and/or the Board of Trustees. The video will be disposed of immediately following any last appeal.1.    The Student Conduct Review Board shall consist of one administrator, two student services personnel, one faculty member, and one student representative. The Dean of Student Services will call a meeting of the Student Conduct Review Board at a time arranged in consideration of the schedules of the student and the members, with avoidance of conflict with class schedules. The student will be notified of the scheduled time of the meeting in writing at least five (5) College business days prior to the meeting. The Student Conduct Review Board Chair may request other students or College staff members who have information relevant to this case to appear at the meeting of the Board. The student, victim, or instructor may also make such a request, and the Chair shall decide if such person(s) shall be permitted to appear. All meetings of the Student Conduct Review Board are closed.3.     If the student gives notice and appropriate justification requesting a rescheduling of the meeting, the meeting may be rescheduled once.5.     The hearing shall not be public. For all stages of presentation of evidence and argument to the Student Conduct Review Board, the Dean of Student Services, the appellant student's advisor, the student's parents or legal guardian (only if the appellant student is a minor), the involved instructor, and the involved instructor's advisor, shall be present. Admission of any other person shall be at the discretion of the Student Conduct Review Board.
   5. 4.     The student and the victim/instructor may each have one pre-approved advisor present. (Each party has the right to object to a chosen advisor upon just-cause, i.e., personal conflict issues. The Student Conduct Review Board chair makes the final decision.) The advisor is not permitted to speak or to participate directly in the proceeding before the Student Conduct Review Board and is not permitted to examine or cross-examine witnesses.
   6. 2.     The student and the victim/instructor involved may each request the removal of any one member of the Student Conduct Review Board from the hearing for legitimate reason. Issues of removal shall be   decided by the Student Conduct Review Board at the first meeting, and the Dean of Student Services shall coordinate any necessary replacement(s).
   7. Imposition of Discipline, and Decision After Hearing
      If on informal resolution there is agreement as to discipline, the Dean shall impose the disciplinary action agreed upon. If the Dean conducts a hearing and determines that a violation of the Code of Student Conduct occurred, the Dean may impose discipline as authorized in Section II. In the event that the Dean of Student Services believes prior to the hearing that the violation warrants College suspension or College expulsion, the Dean shall inform the Student Conduct Review Board of the seriousness of the offense. If, after the hearing, the Student Conduct Review Board determines no violation of the Code occurred, it shall render such decision.
   8. Appeals
      Rights to appeal are as provided in Section VI.
4. Disciplinary Actions
   
   1. The following are types of disciplinary action which may be imposed, singly or in combination:
      
      1. Warning - Verbal or written notice to the student that the student is violating or has violated institutional rules, policies, and/or regulations and that the continuation of such conduct or actions may result in further disciplinary action.
      2. Reprimand - A formal letter of reprimand sent to the student stating the violations of the Code of Student Conduct. Repetition of conduct resulting in reprimand may result in further disciplinary action described below in paragraphs 3, 4, 5, 6, 8, 9, 10, 11, or 12.
      3. Disciplinary Probation - A specified period of observation and review of conduct during which the student must demonstrate compliance with College rules and regulations. Terms of probation and the probationary period will be determined at the time the sanction is imposed. A student on disciplinary probation is subject to suspension for any further disciplinary referrals.
      4. Limitation to Participate in a Selective Admission Program - Suspension or denied access to the opportunity to participate in a selective admissions program.
      5. Suspension of Privileges or College Services - Suspension or loss of rights to specified privileges and College services for a specific period of time.
      6. Restitution - Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement.
      7. Discretionary Sanctions - Work assignments, service to the College or neighboring communities, or other related discretionary assignments.
      8. Limited Access - Administrative restriction to selected parts/locations of campus sites.
      9. Withdrawal from Class - Administrative withdrawal with consequent loss of tuition and fees from a class or classes.
      10. Temporary Suspension from Class - Temporary suspension of the opportunity to participate in a class.
      11. College Suspension - Separation of the student, with consequent loss of tuition and fees, from the College for a definite period of time, after which the student may be eligible to return. Conditions for re-admission may be specified.
      12. College Expulsion - Permanent separation, with consequent loss of tuition and fees, of the student from the College.
   2. When the student violation is deemed severe enough by the Dean of Student Services to warrant possible College expulsion or College suspension, the Dean of Student Services will file with the President of the College and the co-chairs of the Student Conduct Review Board a notice of the necessity to convene for disciplinary action. Written notice to the student involved shall be served by certified mail, addressed to his/her usual place of abode or hand delivered. The notice shall include or contain the following:
      
      1. A copy of these policies;
      2. Specific factual allegations of misconduct and reference to any specific rules which the facts, as alleged, violate;
      3. Notification of the Student Conduct Review Board convening time.
   3. Students may be directed to participate in counseling or educational seminars in lieu of, or in addition to, the imposition of disciplinary actions described in A above.
   4. Other than College expulsion, disciplinary sanctions will not be made part of the student's permanent academic record, but will become part of the student's confidential record maintained by the Dean of Student Services.
5. Temporary Suspensions
   
   1. Class Suspension
      An instructor or the Dean of Student Services may temporarily suspend the opportunity of a student to participate in a class, if either determines that the continued presence of the student would disrupt the educational process, or endanger the physical well-being of others in the classroom or immediate area.
      
      1. Communication of Suspension of Student-The temporary suspension of the student will be promptly communicated to the student.
         
         1. If prompt action dictates that the temporary suspension be only communicated orally due to the urgency of the situation, the student will be given oral notification and then receive written notification of the reasons for the temporary suspension within three administrative work days from the removal.
         2. Except as provided in sub (a) above, the temporary suspension of a student must be communicated to the student in writing, and the written notice shall state the reasons for the temporary suspension.
         3. All temporary suspensions from the classroom initiated by the instructor shall be reported to the appropriate academic administrator or supervisor, and to the Dean of Student Services within one administrative work day of the temporary suspension from the classroom.
      2. Any student temporarily suspended from a class by an instructor may be readmitted to that class only by the appropriate academic administrator or the Dean of Student Services, following a conference with the student.
   2. College Suspension
      In his/her discretion, the Dean of Student Services may impose a College suspension prior to the hearing before the Student Conduct Review Board. Interim suspension may be imposed only:
      
      1. To insure the safety and well-being of members of the College community or preservation of College property; or
      2. To insure the student's own physical or emotional safety and well-being; or
      3. To avoid a threat of disruption of or interference with the normal operations of the College.
         During the interim suspension, students will be denied access to the campus (including classes), to off-campus instructional sites, and/or to all other College activities or privileges for which the student might otherwise be eligible, as the Dean of Student Services determines appropriate.
6. Appeals
   1. Disciplinary Action by Designees of Dean of Student Services
      A decision reached, or discipline imposed by a designee of the Dean of Student Services may be appealed in writing within five administrative work days to the Dean of Student Services. The College reserves the right to adjust the time-line for appeals to allow  "proper" time for the student to gather required documentation. The Dean of Student Services shall render a decision on the appeal within five administrative work days after receipt of the appeal.
   2. Decision by Dean of Student Services or Student Conduct Review Board
      A decision reached or discipline imposed by the Dean of Student Services himself/herself, or by the Student Conduct Review Board, may be appealed to the President of the College.
      1. Time and Manner of Appeal - Appeal to the President shall be in writing containing the materials described in subsection 2 below, and must be presented to the Office of the President within five administrative work days from the date of issuance of the decision of the Student Conduct Review Board, or the Dean of Student Services, as appropriate.
      2. Content of Written Appeal - The written appeal shall include such information as the person bringing the appeal deems necessary to show that the decision reached was erroneous.
      3. Record on Appeal - In considering the appeal, the President shall have available the report from the Student Conduct Review Board, or the Dean of Student Services as appropriate, along with any written documentation submitted at the hearing, and a video recording of the hearing.
      4. Time for President's Decision - The President shall render a decision on the appeal within ten administrative work days after receipt of the last to be received report and written documentation.
      5. Referral to Board of Trustees - Upon review of the materials, if the College President deems it necessary, the President may defer the responsibility for decision on the appeal to the Board of Trustees of the College. In the event of such deferral, the President shall notify the accused student, and the Dean of Student Services, and the matter shall be presented to the Board for its consideration at the next regularly scheduled Board meeting. The Board shall render a decision on the appeal after due consideration.
   3. Rehearing - The right to appeal does not entitle a student to a full rehearing of his/her case.
   4. Scope of Appeal - An appeal will be limited to review of the initial process except when appropriate new evidence is presented.
   5. Change of Disciplinary Action on Appeal - If discipline is imposed, the Dean of Student Services, the President, or the Board of Trustees (as appropriate), who hears the appeal, may not impose a more severe disciplinary action than the original disciplinary action imposed. A disciplinary action may be reduced on appeal.
   6. Finality of Decision - The decision on appeal of the Dean of Student Services under paragraph A above shall be final. The decision of the President on appeal pursuant to paragraph B shall be final, unless the President shall defer the decision to the Board of Trustees of the College, in which case the decision of the Board of Trustees shall be final.
7. Definitions
   1. The term "College" means Sauk Valley Community College.
   2. The term "student," for the purposes of this code, includes all persons applying for admission or taking credit or non-credit courses provided by the College both full-time and part-time.
   3. The term "faculty member" means all full- or part-time teachers, counselors or academic advisors, and librarians, excluding interns and student teachers.
   4. The term "official" includes any person employed by the College performing assigned administrative or professional staff responsibilities.
   5. The term "member of the College community" includes any person who is a student, faculty member, College official, or any other person employed by the College. A person's status in a particular situation will be determined by the Dean of Student Services.
   6. The term "College premises" includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the College (including adjacent streets and sidewalks).
   7. The term "organization" means any number of persons who have complied with the formal requirements for College recognition.
   8. The term "will" is used in the imperative sense.
   9. The term "may" is used in the permissive sense.
8. Interpretation and Revision
   1. Any question of the interpretation regarding the Code of Student Conduct will be referred to the Dean of Student Services or a designee for final determination.
   2. The Code will be reviewed periodically and amended as necessary under the direction of the Dean of Student Services.