Sauk Makes it Possible, You Make it Happen.

Accessing Student Accounts and Records

Sauk Identification Number

Sauk Valley Community College provides a Sauk identification number to each student for college identification and administrative purposes. A Sauk identification number is issued after the student information form is processed by the Office of Admissions and Records. Students will be notified by mail of their Sauk identification number. This number will be used for all transactions at Sauk Valley Community College.

SOAR (Sauk Online Access to Records)

SOAR is Sauk Valley Community College’s online record system that students may access with a Sauk ID number and PIN. Students are able to access records anywhere and at anytime as long as they have Internet access. Students can view personal information, grades, class schedule, billing information, and an unofficial transcript. 

In order to obtain a temporary PIN for SOAR the student will need to call the Admission and Records Office at 815-835-6273.

If a student does not have or remember his or her SVCC student ID number there is an option to select look up my ID on the SOAR log in page. This will only work if the student has provided his or her Social Security Number.  

Sauk Login

 Information about accessing Sauk online systems is available at svcc.edu/student-login.

Transfer of Credits

Sauk students have the ability to print an unofficial transcript from their SOAR account at any time.

To request an official transcript the student will login to SOAR, select STUDENT SERVICES, then STUDENT RECORDS and once there, select the last option, National Student Clearinghouse. This allows the student to submit a request for an official transcript as well as make payment for the transcript. SOAR can be accessed anywhere the student has internet access and will always be active for the student even after they are no longer a Sauk student.

Requesting transfer of Sauk credits is the responsibility of the student. Sauk will not automatically send records and the student’s signature is required to release these records.

Adding Courses

During the first week of courses students may add courses to their schedule by filling out an add form with the Dual Credit Coordinator. During the second week of courses, the student will need an instructor signature to add a course. Adding courses after the first two weeks is not permitted.

It is the student's responsibility to speak with their high school counselor before adding/withdrawing from a course.

Withdrawing from a course

Students must formally withdraw from classes - failure to attend class does not constitute a withdrawal. Beyond the refund period, students wishing to withdraw from a class must file in the Office of Admissions and Records a Program Change form signed by the instructor. Students are also encouraged to speak with staff from the Academic Advising Office and Office of Student Financial Assistance prior to withdrawing from classes.

It is the student's responsibility to speak with their high school counselor before adding/withdrawing from a course.

Payment Information

High school students are billed 75% of the current college tuition ($134.00 a credit hour) unless documentation of participation in Federal Free/Reduced lunch is provided. Payment is expected in full unless the student enrolls in the payment plan. See FAQ for more on this.

Refund Policy for Fall and Spring Terms

16 week Courses

100% refund period - through the first week of the term
80% refund period - the second week of the term
(See the College Calendar for specific dates.)

Less than 16 week Courses

100% refund period - first day of the class and the following business day
80% refund period - 3rd and 4th business day
(Contact the Admissions and Records Office at 815-835-6273 for specific course dates.)

Refund Policy for Summer Term

100% refund period - first day of the class and following business day
80% refund period - third and fourth business day

Time Management

The amount of required study time depends on many things: motivation, study skills, reading skills, etc. However, there is a general “rule of thumb”. This rule states: For every credit enrolled, students should expect to invest at least two hours outside of class doing homework or preparation. This rule does not hold true for all students. Some students may need more time and others less.

Students enrolled in 12 hours should consider:

12 credit hours = 12 hours of class attendance per week
+ 24 hours of study time per week
_____________________________________
36 hours total per week devoted to college


Grades and FERPA

Grades are not reported until the end of a semester at which time the student may view them in SOAR.At this time the grades for students in Dual Credit courses are sent to respective high school counselors for transcription purposes. Grades are not sent home and are not updated weekly as some high school students may be accustomed to. Students are encouraged to keep track of their own grades.

FERPA stands for Family Educational Rights and Privacy Act and it is a federal law that protects the privacy of educational records, provides students the right to inspect and review their educational records, the right to seek to amend those records, and the right to limit disclosure of information from those records. For more information, contact the Registrar (Student Service Center) at 815-835-6378 or visit svcc.edu/ferpa.

Sauk YMCA

The Sauk YMCA will be offering Student Membership and PED classes; coursework may be completed at any Sauk Valley Area YMCA (Sauk, Dixon, or Sterling-Rock Falls). To begin, students may purchase a membership or enroll in PED 150-Super Circuit Fitness 1 for one credit hour. PED class cost includes tuition plus a lab fee. Classes (PED 150-153) are self-paced with students selecting their own times and days to exercise. Open enrollment is also available allowing students to begin a class at any time after enrollment with 16 weeks of continuous access to the center to complete the class. For more information, contact the Sauk YMCA at 815-835-6466 (1F02) or visit saukymca.org.