Accessing Student Accounts and Records

Sauk Identification Number

Sauk Valley Community College provides a Sauk identification number to each student for college identification and administrative purposes. A Sauk identification number is issued after the student information form is processed by the Office of Admissions and Records. Students will be notified by mail of their Sauk identification number. This number will be used for all transactions at Sauk Valley Community College.

Sauk Login

Your Sauk Login gives you access to all the SVCC accounts you will need to use including Canvas and student email.

Information about accessing Sauk online systems is available at svcc.edu/login.

Transfer of Credits

Requesting transfer of Sauk credits is the responsibility of the student. Sauk will not automatically send records and the student’s signature is required to release these records.

Current and former Sauk students have the ability to print an unofficial transcript, free of charge from Student Self-Service at any time.

To request an official transcript visit Student Self-Service. This gives current and former students the ability to submit a request for an official transcript as well as make payment for the transcript. 

Grades and FERPA

Grades are not reported until the end of a semester at which time the student may view them in Student Self-Service. At this time the grades for students in Dual Credit courses are sent to respective high school counselors for transcription purposes. Grades are not sent home and are not updated weekly as some high school students may be accustomed to. Students are encouraged to keep track of their own grades.

FERPA stands for Family Educational Rights and Privacy Act and it is a federal law that protects the privacy of educational records, provides students the right to inspect and review their educational records, the right to seek to amend those records, and the right to limit disclosure of information from those records. For more information, contact the Registrar (Student Service Center) at 815-835-6378 or visit svcc.edu/ferpa.

Adding Courses

During the first week of courses students may add courses to their schedule by filling out an add form with the Dual Credit Coordinator. During the second week of courses, the student will need an instructor signature to add a course. Adding courses after the first two weeks is not permitted.

It is the student's responsibility to speak with their high school counselor before adding/withdrawing from a course.

Withdrawing from a course

Students must formally withdraw from classes - failure to attend class does not constitute a withdrawal. Beyond the refund period, students wishing to withdraw from a class must file in the Office of Admissions and Records a Program Change form signed by the instructor. Students are also encouraged to speak with staff from the Academic Advising Office and Office of Student Financial Assistance prior to withdrawing from classes.

It is the student's responsibility to speak with their high school counselor before adding/withdrawing from a course.

Payment Information

High school students are billed 75% of the current college tuition ($139.00 a credit hour) unless documentation of participation in Federal Free/Reduced lunch is provided. Payment is expected in full unless the student enrolls in the payment plan. See FAQ for more on this.

Refund Policy for Fall and Spring Terms

16 week Courses

100% refund period - through the first week of the term
80% refund period - the second week of the term
(See the College Calendar for specific dates.)

Less than 16 week Courses

100% refund period - first day of the class and the following business day
80% refund period - 3rd and 4th business day
(Contact the Admissions and Records Office at 815-835-6273 for specific course dates.)

Refund Policy for Summer Term

100% refund period - first day of the class and following business day
80% refund period - third and fourth business day