- Prepare a written evaluation of the event.
Many organizations require that an
evaluation be submitted after the event so that a record of the
planning and budgeting process leading up to the event will be
available for future members in later years. If your organization
does not have such a form, it would be wise to create a brief one
that includes budgetary and technical information as well as
audience response.
- Send a "Thank You" to those who have given assistance.
It is important to acknowledge
people who have helped make your organization's event a success.
Individuals often included in a list are: facilities personnel;
food service employees; speakers; volunteers; etc. Remembering to
thank those who have given their assistance adds a touch of
professionalism to your organization and often makes it easier to
ask for help the next time.
- The importance of evaluation.
Evaluation, the process of reviewing
a program in writing after it has occurred, is a valuable tool in
the programming process. Looking back on the event after it has
occurred allows for the detailed examination of the steps that it
took to produce it. Keep it on file - your organization will
benefit in the long run because future members will have the
ability to learn from the successes and avoid mistakes that were
made in producing the event.