Illinois Department of Corrections (Office Coordinator)

Illinois Department of Corrections

Contact Details

The Illinois Department of Corrections is seeking a dedicated Office Coordinator to join the Business Office located at Dixon Correctional Center. Under direction of the Business Administrator (Public Service Administrator), this person will serve as the administrative secretary to the Business Administrator performing highly administrative secretarial duties, as well as serving as a receptionist. They will also assist with accumulation of information for budget preparation and in the inputting of the budget. The ideal candidate should have outstanding interpersonal skills. This person should be competent in the use of the Microsoft Office suite of applications (Outlook, Word, Excel, PowerPoint), or similar software, and have strong clerical and organizational skills. We encourage all interested and qualified individuals to apply.

Job Responsibilities
Serves as the administrative secretary to the Business Administrator.
Assists in the reconciliation of third party health care provider's staffing reimbursements by tracking attendance from sign-in sheets and approved overtime slips.
Serves as receptionist.
As a secretary, provides clerical assistance to the Business Office.
Updates, distributes, and collects quarterly contract monitoring instruments from various departments and assists in the summarizing results to complete report to the Warden.
Performs internal audits when assigned.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school AND two (2) years of related office experience, OR two (2) years of independent business experience.
Requires ability to keyboard accurately at 30 words per minute.