Student Completes Free Application for Federal Student Aid (FAFSA)The first step in applying for all types of Financial Aid requires the student to complete the Free Application for Federal Student Aid (FAFSA). Student Completes the FAFSA, on the web at fafsa.ed.gov. Students wishing to complete the paper version of the FAFSA may request a copy by calling 1-800-394-7084 or online at www.fsapubs.gov. This should be done no later than MARCH 1st each year if you are a SVCC Student. This helps to ensure that the student meet all federal, state and institutional deadlines. To be eligible for Financial Aid, a student must meet the following requirements:
- a citizen of the United States or permanent resident,
- enrolled in a program at SVCC that leads to a degree or certificate, and
- maintain satisfactory academic progress toward completion of their academic program.
Generally it can take anywhere from 2 to 6 weeks for the federal government to process your FAFSA, depending on the method in which it is submitted. During this processing time, the SVCC Office of Student Financial Assistance will not have any information on whether or not you are eligible for aid. SVCC students need to complete the FAFSA early enough to allow for this processing time if they are planning on using financial aid to pay for their education.
Sauk Processes Student Aid ReportSchool receives an electronic version of your FAFSA application after submission, if SVCC's Federal School Code (001752) was indicated on the FAFSA.
Sauk Requests Verification DocumentsThe SVCC Office of Financial Assistance will review the students application and mail/e-mail* a Document Request Letter, with documents to complete, sign and return to the office. Students who are chosen to be a verification either by the Department of Education, or the SVCC Office of Financial Assistance, will be required to provide additional documents which may include taxes, W2s or other items. Students chosen for verification should review the SVCC Verification Policies and Procedures. All items must be returned within 30 days from the date of the letter. This will ensure timely processing of the students financial aid.
Student Returns Required DocumentsComplete, sign and return Sauk's required documents to the Office of Financial Assistance within 30 days from the date of the letter. Failure to return documents within the deadline may result in delayed processing.
Sauk Processes Documents and Sends Award LetterOnce the SVCC Office of Financial Assistance receives the completed and signed documents from the student, the application and documents are reviewed by office staff. Verification documents will be used by the Office of Financial Assistance to make corrections to a student's application if required. After the review process is complete, an Estimated Award Letter will be generated and mailed/e-mailed* to the student, explaining estimated full-time awards. In the event that a student's EFC changes the student's eligibility for Title IV aid at a later date, the student will be e-mailed a new Estimated Award Letter. At this time, if the student has any questions about his/her aid package, he/she is welcome to visit or call (815-835-6339) the Office of Financial Assistance.
Sauk Applies Financial Aid WeeklyWhen a student registers for classes at SVCC for Fall/Spring, his/her financial aid will automatically be applied to his/her account on a weekly basis. When registering for Summer courses students must contact the Office of Student Financial Assistance in order for any eligibility to be applied. Any award applied to the student's account will also automatically deduct any charges incurred at SVCC, including tuition, course fees, book charges, etc.
Student Contacts Business Office to Pay BalanceIf, after all financial aid is processed, the student still has a balance (money owed) on his/her account, he/she must contact the SVCC Business Office (815-835-6267) to make payment arrangements, such as a Deferred Payment Plan.
Student Can Use Financial Aid in SVCC BookstoreApproximately 7-10 days before classes begin for the term, students may charge against their remaining financial aid to purchase books and supplies in the SVCC Campus Bookstore. For the exact date when students may use their financial aid towards book purchases, please contact the SVCC Campus Bookstore at 815-835-6304.
*Starting with the 2008-2009 academic year all correspondence after you receive your initial award letter will be through the student’s SVCC provided e-mail address. Every student at SVCC will have an e-mail account created within 48 hours of their registration. The naming convention for your e-mail account is first name dot middle initial dot last name @ students.svcc.edu (firstname.lastname@example.org). To enter your e-mail account the password will be sv and the last four digits of your Student ID Number using no spacing (sv0000). You will be required, after entering the account for the first time, to change your password. Please visit www.svcc.edu and choose ‘Student Email’ from the drop-down box labeled ‘Online Services’ for more information. If you encounter problems entering your SVCC e-mail address you may request assistance by calling the Information Technology Center at 815-835-6229.